How to Manage Course Profile Settings

Owned by Fitsjba (Unlicensed)
Last updated: Aug 27, 2024 by Vivian Jiang
2 min read

Course Settings Tab

The Course Settings tab allows you to control which courses will appear on the Course Planner and future reports in eTRACS. In the Course Planner, these settings will be helpful in filtering out courses not intended for course planning and assisting with cross-faculty planning for service, pathway, and minor courses. The Course Setting also provides other information about the course for reporting purposes, such as determining if the course has a final exam and/or requires course evaluations.

 

  1. In the Course Profile, click on the Course Settings tab. 

  2. Click the  button to edit the information in Course Settings.

  3. Check all the settings that apply to the course (see below for detailed description).

  4. When you are done editing the information, you can click the button to save your changes. If you do not want to save the information, you can click  and your changes will not be saved.

Organizing the Planner View in the Course Planner

To hide courses that are not intended for planning, click the:

 Hide from Course Planner checkbox → This will not delete any course profiles or course offerings. You may uncheck the box anytime when you wish to view the course in the Course Planner. 

Using Course Settings

The following settings will help classify the different types of course profiles within your faculty/department. These settings will be used for filtering purposes and customization of the course planner view once the course profiles have been set up:

Settings

Definition

Course Planning Implications (To be built in the future)

Transfer Credit Course

Courses that are for equivalencies for students when they register. 

  • If course is identified as a 'transfer credit' course, it may be flagged to allow filtering in the planner.

Service Course 

Large lower-division courses taken by students from many faculties.

  • If course is identified as being a 'service' course, it can be added by departments outside of the primary owner to their planning tool to enhance interdepartmental curriculum management. However, editing can only be done by the course owner.

  • May need to set up special alerts in cases of service course cancellations.

Pathway Course

Provide key pre-requisites needed for students to progress from lower-division to upper-division courses.

  • If course is identified as a 'pathway' course, it may be flagged to allow filtering in the planner.

Minor Course

Designated course that meets the requirements coverage of a subject area less complete than that necessary for a major.

  • If course is identified as being part of the minor pathway, it becomes part of a 'minor' filter in the planner.

Credit Course 

Course counts for credit

  • If course is identified as a 'non-credit' course (unchecked box), it may be flagged to allow filtering in the planner.

Has Instructor Education Requirements 

Course requires instructor to have a certain education level

  • Optional field to ensure that a course gets assigned to an instructor with the required education level in the Course Planner.

 

These settings will also be used for future reports and pages:

Settings

Effect on Future Reports & Pages (To be built in the future)

Has Final Exam

This checkbox will impact how courses appear on future reports, such as the Course Offering Final Exam worksheet.

Has Course Evaluations 

This checkbox will list this course in the Course Evaluations page to be built in the future. 

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