Release Notes
June 30, 2023 Release Notes
Course Planner
New tabs to capture planning data in the Edit Course Offering modal
New pill badges to display publish status: Unpublished or Published
Course Scheduler
New tabs to capture planning data in the Edit Course Schedules modal
New pill badges to display publish status: Unpublished or Published
goSFU Integration
New page: goSFU Course Data Upload page to allow users to push course data to goSFU
Able to publish Course Offerings, Enrollment Control, and Reserve Capacity to goSFU
Able to publish Combined Sections to goSFU
Able to publish Instructors to goSFU
Able to publish Schedules to goSFU
Able to publish Class Notes to goSFU
February 16, 2023 Release Notes
Stakeholder Profile
Able to add/edit Office information in the Contact Details section
Able to select the Office column in the Stakeholder Search results
TA Management
Created the dashboard and moved the assignment worksheet under the Contracts Management module
Course Planner (6SP) and Course Offering Profile
Able to add Special Topics Title
Able to set Combined Section Type (Cross Subject, Within Subject, Both)
Course Scheduler
Able to add Special Topics Title
SI Contracts
Able to include multiple courses in contracts with consistent UI behaviour
Bug fix: The Term of Contract upon Generation should Look at the Term of the Course Offering within
December 15, 2022 Release Notes
Course Planner (6SP)
Able to add/edit Combined Section for a course in adding/editing the course offering
Course Scheduler
Able to see course schedules in Schedule List View
Temporary Instructor Management
Improved on Attachment and Links Setup page user interface
PPS Management
Able to bulk update placement status in Placement Search page
November 3, 2022 Release Notes
New Course Management Dashboard
Course Planner (6SP)
Term Lock Down
Course Scheduler
Custom Frequency Setup
Monthly Schedule View
Daily Schedule View
Lock Down
Temporary Instructor Management
Workflow Management
PPS Management
Practicum Placement
September 22, 2022 Release Notes
Course Planner
Implemented course offering roll over
Course Scheduler
Implemented new date and time picker
Implemented a section to view and edit course offering
Able to add/edit Room Characteristics
Able to add/edit Reserve Capacity
Able to add/edit Course Schedule Conflicts Check Rules
Share Service Course Schedule
May 19, 2022 Release Notes
Faculty Member Dashboard
Updated TTR View for Faculty Members
System Upgrade
Consistent Filter Theme
SI Contracts - Temporary Instructor Management
Teaching Timeline in SI Assignment page
Pay Periods
Contract Cancellation Workflow
PPS Project
PPS Dashboard
Student Search Page
Student Profile Page
March 24, 2022 Release Notes
Temporary Instructor Management
Change Hire Type button
Send Offer
Upload Returned Documents
Payroll Export
Soft Launch of SI Contract Module
Pilot with FEd, FENV and Earth Sciences for Summer 2022 SI Contracts
Continuous Improvements and Version 2 until July 2022
March 3, 2022 Release Notes
Temporary Instructor Management
Contract Details in Contract Profile Page
Preview Contract Letter
Generate TSSU Payroll Form
February 10, 2022 Release Notes
Course Scheduling
Filter Improvements
Calendar View
Minor User Experience Improvements
Temporary Instructor Contracts
Bulk Generate Contracts
Update Contract Statuses
Faculty Member Dashboard
Faculty Member TTR View
December 2, 2021 Release Notes
Course Scheduling
Updated the color scheme of the offerings when dragging into the calendar
Added a border to the offerings to make it easier to see offerings side by side
Offerings with 'No Schedule' can now be clicked in the left bar to open up the edit screen. Previously, you had to drag it back into the calendar to open this.
Removed Room Booking section for offerings with 'No Schedule'
Included Max Enrolment and Component type in the tooltip when hovering over an offering
Fixed a bug where the Instructor was not showing correctly in the offering
Start and End Dates are now automatically populated based on the term
Added validation check so that associated primary and non-primary offerings cannot be scheduled at the same time
Removed restriction so that Intersession and Summer Session offerings can have two pre-defined meeting patterns
Temporary Instructor Contracts
Implemented the Letter Templates page
Implemented the Contract List page
Implemented the single-import functionality for Contracts
October 28, 2021 Release Notes
Course Scheduling
Implemented full Edit screen when double clicking on an offering
Implemented ability to set 'No Schedule' or 'User Defined' schedules
Ability to assign to rooms (INTERNAL ONLY, no SFU centrally owned rooms)
Added link to course offering profile to modify Instructors for the offering
Added additional fields that are relevant for entering into SIMS
Improved the popup that appears when hovering over an offering in the calendar
Added errors and warning messages when scheduling conflicts arise
Fixed a bug where combined sections were not filtering correctly
October 14, 2021 Release Notes
Course Scheduling
Implemented Course Scheduler calendar and drag-and-drop functionality to create schedule
Implemented several UI changes to the calendar view
Minor improvements to the PrimeTime cards
Fixed an issue on the Scheduling Dates Mgmt page where SFU-central dates were not showing for departments
Triggered Events
Implemented a new text editor to allow for more custom html formatting
Contracts Management
Implemented filter page for Letter Templates
Stakeholder Search
Add extra hidden columns for Reg/Cont/Temp and Custom Title
September 23, 2021 Release Notes
Course Planner (6SP)
Implemented a Grid Export feature (exports exactly like how it is shown on 6SP grid)
Implemented a Subplan Export feature (groups offerings by subplan instead of by course number)
Course Scheduling
Asking for volunteers to begin user testing the Components Mgmt Worksheet in our Sandbox environment.
Implemented Course Schedule filter and Primetime calculation cards
Course Offerings
Fixed a bug where the Export wouldn't work if the table was sorted by a column
Reports Hub
Redesigned the landing page to be consistent with the Contracts module landing page
Contracts Mgmt
Minor improvements to the SI Assignment page
September 2, 2021 Release Notes
Temporary Instructor Contracts
Implemented Contracts navigation page
Implemented Email Template page (Add/Edit features)
Implemented Sessional Instructor Assignment page (Assign/Replace/Reassign features)
Course Scheduling
Implemented Scheduling Dates management page
Document Management
Added ability to move files to a different folder
Fixed bug where file renaming would not allow for special characters
Document Types are now sorted in alphabetical order
TTR
Fixed a spacing bug where the TTR was stuck to the left edge of the screen
August 12, 2021 Release Notes
Contract Management
Created Instructor Assignments page
Created ability to add/edit Contract Dates
Course Scheduling
Created Course Scheduling Hub page
Created Components Worksheet page to bulk create associated classes (e.g. labs, tutorials that are D101/D102/etc.)
Course Offerings
Added a proper Delete button on the Course Offering profile to ensure consistent data integrity
Budget Planning
Fixed an issue on the TI and TA worksheets where the filters were not filtering for non-primary academic unit tags
July 22, 2021 Release Notes
Document Management
Added ability to preview Files
Added ability to view Logs
Contract Management
Created framework for Contract Dates & Instructor Assignment pages
Implemented navigation menu
Course Planner (6SP)
Modified the Academic Units dropdown to include all academic units under your department. If there are additional tags you would like added, please let us know.
Removed the assignment of a Sessional Instructor rank when assigning instructors
Updated all placeholder instructors to be prefixed with "TBA"
TBA Instructor
TBA Sessional Instructor
TBA Term Lecturer
TBA Faculty Associate
TBA Program Coordinator
Fixed bug where combined offerings were not displaying properly
Added ability to deselect Location
Stakeholders
Added column for Regular/Continuing/Temporary on Stakeholder Profile and Stakeholder Search
Fixed bug where Email was not aligned correctly on the contact card
May 20, 2021 Release Notes
Document Management
Added ability to rename Custom Folders
Added ability to download multiple files at once into a .zip file
TTR
Added Export feature on the filter page
Course Planner (6SP)
Renamed the page from 'Six Semester Planner' to 'Course Planner'
Renamed the 'TSSU Appointment' placeholder to 'TSSU Sessional Instructor'
Course Profile & Course Offerings
Added dropdown for Academic Subplan on Course Offering profile
Fixed bugs with the Academic Unit dropdown selection
Budget Planning
Added a summary card for 'Total TI/TA Budget' on the TI and TA Worksheet pages
Fixed bug where the 'Total TI/TA' card was not calculating correctly on the Budget Summary page
Stakeholder Profile
Fixed bug to group OTC I ranks with OTC II ranks under the stakeholder's Continuing rank on the Appointments panel
May 10, 2021 Release Notes
Course Profiles
Added new tab for Enrollment Standards. Use this tab to set up default minimum/maximum enrollments for your offerings based on customizable parameters (Season, Section, Campus)
6SP
Maximum enrollment now prepopulates from the Course Profile Enrollment Standards
Added dropdown for Location
Added dropdown for Academic Subplans
Added dropdown for Program Theme
Fixed bug where the subject abbreviation filter was not working correctly
Fixed bug where the export was not filtering correctly for subplans
Fixed bug where users could add offerings to a term where the course profile was not Active yet
Course Offering Profiles
Added fields for Location & Academic Subplans
Course Offering Search
Added Location as an extra column in the results table
Fixed bug where the export was not filtering correctly for subplans
April 29, 2021 Release Notes
Document Management
Added Confidentiality Notice when downloading files
Improvements to the menus when editing or deleting a file
Implemented access control to share files
6SP
Added Export button (exports into a list view)
Course Offerings
Added a filter for Academic Subplans on the search page
Added tags for Academic Subplans on the profile page
Budget Planning
Added Export button on Salary Recovery page
System
VPN is now required to access eTRACS off-campus. If you are not set up with VPN, please go here: https://www.sfu.ca/information-systems/services/sfu-vpn.html
April 14, 2021 Release Notes
Course Offerings
Updated the "Instructors" tab to follow the 6SP Instructor Assignment interface
TTR
"Process Status" will now automatically display on the badge when hovering over it (applies for all codes that have a Process Status column)
Stakeholder Search
Added "Reports to Position Number" as an extra column in the results table
Document Management
Implemented access control on the context menu buttons
April 1, 2021 Release Notes
Document Management
Added feature to edit a file's metadata
Added features to download and delete files
6SP
Added feature to check education requirements when assigning an instructor to an offering
Improved logic when assigning a Continuing faculty member to a course outside their faculty - user is now prompted to select the Continuing rank, OTC II, or TBA
TTR
Fixed bug on summary page where profiles would not sort alphabetically when additional filters were added
Reports Hub
Added an export button to the Study Leave Service Years report
IAA Report
Fixed an issue where courses were not sorted correctly by course number on the export
Budget Planning
Fixed issue on Budget Allocation page where users could not leave the faculty allocation amount blank
March 11, 2021 Release Notes
Document Management
Added feature to create custom Folders
Added feature to upload files - can either done individual or bulk upload
Triggered Events
Updated email signature to follow eTRACS branding
TTR
Improved access control for the Notes tab - users can now have view only to Public notes, Public + Private, or have full access to create/delete their own Notes
Stakeholder Profile
Fixed bug where changing the Rank in the dropdown would not update the Position Title automatically
February 25, 2021 Release Notes
Document Management
Implemented initial framework and ability to create pre-set folders. Still a work in progress - no access to any users right now.
Stakeholder Profile
Education History panel is now open for use. Track degrees, certifications, and designations for faculty & staff here.
Notes are now displayed on the Rank Details page
User Agreements has been moved into its own panel under Personal Details tab
6SP
Added ability to edit projected maximum enrollment
TTR
Fixed issue where the Pattern Even value would not update if dragged into a semester where the instructor's rank changed
Fixed issue where records would not show in the transaction table if the code extended beyond the start/end term filters
Fixed issue where the MX code could be dragged multiple times into the same semester
Miscellaneous
Fixed breadcrumb links on several pages
Privacy Training: https://www.sfu.ca/archives/fippa/training.html
February 4, 2021 Release Notes
Triggered Events
Officially launched our Triggered Events module to send automated emails from the system
We will start by working with some pilot users to set up their emails
Eventually, there will be a request form on our Help Desk to submit email setups
Budget Planning
Salary Rates page now displays the Total Salary for Term Faculty Appointments (including custom rate adjustments)
Added grey headers to the TA/TM Budget Worksheet to better distinguish Requiring TA/TM vs. Not Requiring TA/TM
Reports Hub
Renamed 'Workload Report' to 'Teaching Workload Report' to more accurately reflect what the report generates
Reminder to complete your TA Assignment Worksheet for Spring 2021 now that we have passed the end of the 3rd week of classes! It will be beneficial to you to start collecting this data in eTRACS now in preparation for our TA Mgmt Module. Labs will be added to this worksheet soon.
Slides: eTRACS Sprint Review - February 4.pptx
January 15, 2021 Release Notes
Happy New Year! We are aiming to have our first sprint review of the year on February 4 - more details to come. In the meantime, we have been hard at work on several improvements:
Budget Planning
Implemented 'Hyperion Lock Date' which will lock all users from editing worksheets
System will take a snapshot of the budget records after Hyperion Lock Date has passed
TTR
Implemented new 'Notes' tab to add general notes. These are not tied to a specific semester or code.
Choose between Public vs Private visibility levels (more functionality on this in the future)
Stakeholder Search
Improved 'All Ranks' dropdown to limit only to options under your faculty/department
Course Offering Search
Added Term Code (e.g. 1211) as a hidden column in the table
December 10, 2020 Release Notes
In this sprint review, we did a Year In Review and presented our tentative feature roadmap for 2021. We have decided to push our Triggered Events demo into February 2021.
Reminders to those using the 6SP:
Review your course plan and update any 'Z100' sections with the correct section number
Remember to make your instructor changes in eTRACS first before SIMS
November 26, 2020 Release Notes
Course Offerings
Improved the backend logic for syncing instructor data from SIMS to eTRACS.
REMINDER: for faculties that are using eTRACS, users should always update eTRACS FIRST with any instructor changes and then update SIMS later. The intention is for eTRACS to become the source of truth for all instructor planning.
6SP
We've received several questions on how to export the 6SP once you're done course planning. While there currently isn't a way to export the 'grid' view of the 6SP, you can use the Course Offering search page to export a 'list' view instead. Simply set the range of terms, apply any filters, and hit 'Export'. You can also add additional columns by clicking 'Columns' on the right hand side of the table.
November 12, 2020 Release Notes
6SP
Added an icon on the grid to indicate a combined offering
Added an icon on the grid to indicate offerings that have Notes added
Fixed an issue where instructors were not showing up for the non-primary combined offerings
Courses with the primary component set to "Not Part of Load" are now marked in the first column
Added the rank and department for Continuing faculty to help differentiate between people with the same name
TTR
Fixed an issue with the department filter being locked down
October 29, 2020 Release Notes
TTR
Added new code for Maximum Study Leave Increase (MX)
Full documentation for this code will be coming soon to the Knowledge Base
Modified the T(4) code to allow values beyond 4 (e.g. T(5)) for cases where an instructor teaches more in a specific semester
Fixed issue with transaction table when switching from Activity Log tab to other tabs
Fixed issue where Notes were being cut off when hovering over the TTR grid
Course Profile
Added setting for managing Instructor Education Requirements (e.g. PEng)
Course Offering Search
Added an extra column for Schedule (includes Day/Time/Room)
October 15, 2020 Release Notes
TTR
Added new code for Phased Retirement (PR)
Full documentation for this code will be coming soon to the Knowledge Base
Added a new Activity Log tab to track all changes made to the TTR
Budget Planning
Improved Term Faculty Custom Blend Rate to allow for department-specific rates. Previously it would only allow for faculty-level rates
Added a Notes field when setting custom salary rates
Stakeholder Search
Added computing ID as an extra column in the table
October 1, 2020 Release Notes
Workload Report
Created a new report to help track instructor workload by fiscal year and by rank
Added a pie chart for a visual representation
6SP
Improvements to the Section field when adding a new offering
The default is now 'D100'. Previously it was 'Z100' as a placeholder section number.
For graduate courses, the default is 'G100'.
Changing the Section to a 'C' section will update the component and delivery mode to Online
'Z100' sections are now highlighted in yellow to indicate that it needs to be updated
Fixed issue that was prompting the deletion of Continuing appointments
Stakeholder Search
Added Employment Group and Employment Subgroup as extra columns
September 17, 2020 Release Notes
Instructional Activities Analysis (IAA) Report
Improved the export based on feedback from IRP
Added SIMS Class Number to the report
For all Section components, make the component type blank
Marked co-op courses with the instructor ". Coop"
Budget Planning
Added the ability for Directors of Admin to set custom blended salary step increases for Term Faculty Appointments
TTR
Extended the End Term dropdown to be 10 years from the Start Term for Admin Appointment (A), Admin Leave (AL), and Course Release (CR)
6SP
Fixed an issue for non-departmentalized faculties where the instructor assignment would not assign to an existing teaching rank for that time period
September 3, 2020 Release Notes
Budget Planning
Added charts/graphs on the Budget Summary page to give DAs a visual representation of the budget
Bar graph for department and rank breakdown
Progress chart to compare department budgets with allocated amounts
Added percentage (%) columns to the Department tab for AFTE and budget amounts
Improved the Enrollment tab by adding Previous Year actuals and course level breakdowns (100, 200, 300, 400)
Reports
Created a new Study Leave Service Years report to view accumulations of service years from the TTR
TTR
Included Labs into the TTR so that they can begin counting towards an instructor's workload if needed
Added section number to the course title under the 'Banked/Taught Courses' tab
August 20, 2020 Release Notes
Budget Planning
Added quick-view statistics cards to the TI Budget Worksheet for easy reference to the budget numbers
Added a 'Sync' button to the TI Budget Worksheet to pull the latest course changes from the 6SP
Redesigned the Summary Page to have a new table with tabs to switch views, making it easier to slice the data in different ways
Added functionality for Director of Admins to set an Opening Date, upon which the spreadsheets will be opened to the managers
Reports
Created a new Leaves Summary Report to view all leaves which have been entered in the TTR (past, current, and future)
TTR
Improved the start/end term filters so that it will remember your selection for each instructor
August 6, 2020 Release Notes
Budget Management
Added an Export button to TI Budget Worksheet and TA/TM Budget Worksheet (exports to excel file)
Course Management
Added a new code in the TTR: Modified Appointment (MA). For more info on how to use this code, click here.
Created the TA Assignment Worksheet for users to assign TAs to their respective tutorials
Staff Job Updates
Creating staff ranks nightly for Faculty of Environment stakeholder profiles
January 31, 2020 Release Notes
Course Management
Fixed issue where Course Equivalencies and Course Releases would not be deleted when dragged into the garbage can
January 22, 2020 Release Notes
Course Management
Updates from SIMS are now running nightly for course profiles, course offerings, and instructors.
Added an Export button to the Course Profile Search (exports to .csv file)
Updated Course Profile Search table to our new theme (similar to Course Offering Search)
The TTR Garbage Can will now appear directly below your cursor when dragging codes out of the pattern
Stakeholder Management
Added restriction on adding/editing ranks so that users can only assign academic units within their own department