How to Use the Course Profile Search

Owned by Fitsjba (Unlicensed)
Aug 01, 2023
3 min read

Introduction

The Course Profile Search allows the user to filter a customized summary of active, past, and archived course profiles. For planning or reporting purposes, course managers can use this tool to find and update courses profiles before a course modification has gotten approval by Senate. Eventually the updates of all course information will be synchronized between SIMS and eTRACS in both directions to ensure data integrity.

 

All information in Course Profiles is accessible to any system users; however, users with higher authority within their respective academic units may be able to edit their course profile details. 

 

How to use the Course Profile Search Page

  1. Navigate to the menu dropdown under Course Mgmt > Course Profiles.

  2. Choose your filters by selecting an option in the dropdowns and click  . Please note that you can choose more than one value for each filter except for Record Status.

  3. To view course details, click on the course name.  

 

Searching Tips

  • You may select more than one value for each filter except for Record Status. For example, you are able to filter by more than one school (e.g. School of Communication and School of Contemporary Arts).

  • You can type in your value to search for filter rather than scrolling down the drop down.

  • Faculty and Department filters will be pre-selected based on the academic unit that you belong to; however, you are more than welcome to look up course profiles of other faculties and departments.

 

Using Course Profile Filters

Filter

Result

Faculty

Displays all courses that have set the selected faculty as a primary or non-primary academic unit. Please note that in the results only the Primary Academic Unit will display. 

Example: Select 'Faculty of Communication, Art and Technology' filter. This will display the courses that belong to schools/departments/programs under the selected faculty (e.g. School for the Contemporary Arts).

Schools/Departments/Programs

Displays all courses that have set selected school/department/program as a primary or non-primary academic unit. 

Example: Select both 'School of Communication' and 'School of Computing Science' filter. This will further narrow down your search to these two schools and filter out results from other schools/departments/programs in FCAT and FAS. 

Subject Abbreviation

Narrows down course profiles by subject. You can narrow down the Subject Abbreviation drop down by selecting a faculty or schools/departments/programs filter. 

Example: Select both 'School of Communication' and 'School of Contemporary Arts' filter. The Subject Abbreviation drop down will display subjects that belong to those schools: CA, CMNS, FPA.

Course Number

The available course numbers in the drop down will be generated based on the subject abbreviation filter selected. 

Course Division

Narrows down course profiles by course division (lower/upper/graduate).

Course Designation

Narrows down course profiles by course designation. If you filter by more than one designation, the results will display courses with at least one of the designations selected; the course does not necessarily fulfill all of the designations selected. 

Academic Careers

Narrows down a course by academic careers (undergraduate, graduate, other, non-university/non-degree).

Record Status

This record status refers to the effective start and end date of a course.

  • Active:  A course profile will remain active even though it is not being offered as long as the current date has not passed the end term date of the course.

  • Past: The end term date has passed and the course is no longer in effective. These courses can no longer be edited. 

  • Archive: Past course profiles that have no course offerings attached. Course profiles that are attached to course offerings are marked as Past.

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