How to Manage Course Profile Details

Owned by Fitsjba (Unlicensed)
Aug 01, 2023
2 min read

Course Details

The Course Details tab displays basic information about the course. The course profile is visible by anyone with access to eTRACS. Any editing features in the course profile will be restricted by academic unit and only available to users who are using this feature to perform their job duties.

 

Note: Information that is synced from an external source (e.g. SIMS) will be greyed out when editing the course details. For example, Course Subject and Course Number are greyed out since the information is synced with go.sfu.ca.

  1. Course additions, modifications, or deletions must go through the Senate approval process first.

  2. Once approved by Senate and made available in go.sfu.ca, the information will be available in eTRACS as a time-based job scheduler which will be run in the server to pull data from SIMS to eTRACS every night.

  3. For course planning purposes (Course Planner) in eTRACS, user can also create a new course in eTRACS before the course has been inputted in SIMS or gotten approval by Senate. Eventually the updates of all course information will be synchronized between SIMS and eTRACS in both directions to ensure data integrity.

 

How to Edit Course Details

Course Profiles that are Active will only be editable. Editing will be disabled for any courses that are set to Past or Archive (passed their end date). 

  1. Click  to edit the information in Course Details. 

  2. After clicking , you can edit all information that is in a white box. Any modifications to the Course Details must go through Senate approval process first. 

End Term - The end effective date of the course. Please ensure that this date is approved by Senate. 

Academic Unit - Each course profile must have one primary academic unit; however, you may add additional non-primary academic units. 

  1. When you are done editing the information, you can click the button to save your changes. If you do not want to save the information, you can click  and your changes will not save.

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