Understanding Budget Planning Management

Owned by Fitsjba (Unlicensed)
Aug 03, 2023
2 min read

What is Budget Planning Management? 

Budget Planning Management is the process where users plan their faculty's budget. This process starts around September and finishes by mid-January.

The Budget Planning Management module provides an online system where users can complete their faculty's budget planning. Users will use this module to manage Temporary Instructors (TI), Teaching Assistants (TA), and Tutor Marker's (TM) budget.

Why Did We Build This?

Currently, faculties are using Microsoft Excel to manually populate data into the budget planning worksheets and this consumes a lot of time. As a result, we have developed a Budget Planning Management module so that users can plan in a more effective and efficient way.  

Firstly, the Budget Planning Management module has pre-built worksheets (with the required information) where users can input data accordingly. Secondly, the data is automatically saved, which means that the users can access historic data at any time. Thirdly, the worksheets are browser-based, which means that users can perform their budget planning anywhere and on any devices. Lastly, the worksheets are all grouped under one place and the benefit of this is that the users will no longer have to open multiple Excel spreadsheets to do their budget planning. 

In summary, the goal of this module is to provide an online system where users can complete their budget planning and review historic data on one browser as well as making budget planning more effective and more efficient.  

Users and Processes

There are two main users for this module; one of them are Directors of Administration (DA) and the other one are Managers. The DAs are responsible for setting up the Budget Allocation page, Budget Lock Date Setup page, and the Salary Rates Management page. Also, the DAs are responsible for submitting the finalized budget into Hyperion. On the other hand, the Managers are responsible for finalizing the TI's budget worksheet, TA/TM's budget worksheet, and Salary Recovery worksheet (Note: there will be more details regarding these worksheets and pages later on).

 

Table 1: Overview User's Responsibilities:

Budget Process

Description

Step 1:

DA starts off budget planning by:

  • Setting up the Department Allocation amounts

  • Setting up the Lock Down Dates 

  • Setting up the Salary Rates Management 

Step 2:

Managers finalize the following worksheets :

  • TI Budget Worksheet

  • TA/TM Budget Worksheet

  • Salary Recovery Worksheet 

Step 3:

DA reviews the budget summary and prepares to submit it into Hyperion

 

The budget planning process starts around September and finishes by mid-January. However, before the users start the planning process, users should have their Teaching Pattern (TTR) completed as well as courses planned and instructors assigned in the Course Planner. The reason for this is because some worksheets like the TI Budget Worksheet and the TA Budget Worksheet pulls data from the Course Planner and it is important to have this information when completing your budget planning.

 

Table 2: Modules Completion Order:

How to Navigate to Budget Planning Management

  • Navigate to the menu drop down under Budget Mgmt > TI/TA Budget Planner

  • Select one of the following options

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