TTR Code Definitions and References
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The excerpts referenced from the SFU/SFUA Collective Agreement (July 1, 2019 - June 30, 2022) are intended to help you find the relevant information in the Collective Agreement. Please refer to the full Collective Agreement on the Faculty Relations website https://www.sfu.ca/faculty-relations/collectiveagreement.html .
For step-by-step instruction on how to use these codes, please go to our Training Modules under Faculty Workload Management: Teaching Patterns (TTR)
NT(1-in-6) for Lecturer
1-in-6 is used to track when the Lecturer plans to take one semester off for at least every six semesters. The Lecturer still must complete full teaching duties in pattern.  | SFU/SFUFA Collective Agreement 35.77.2 A Lecturer is entitled to have their workload configured so that no teaching duties are assigned at least one semester in six. There is, however, no reduction in the normal annual teaching load.
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Teaching
The teaching codes are used to indicate the planned teaching workload and calculate study leave service years. Each teaching or research term is worth 0.33 study leave service years (1 year/3 semesters). The planned teaching workload in a year should add up to the standard workload as specified in the Collective Agreement or determined by the Chair.
| SFU/SFUFA Collective Agreement RESEARCH (TENURE TRACK) FACULTY 27.14 The Chair will inform faculty members in writing whether they will be on teaching or research in the forthcoming semester(s) and the particular courses that they have been assigned. Normally, faculty members will be expected to maintain the ratio of two teaching semesters to one research semester. 27.5 The normal teaching load for a research faculty member is four courses (or their equivalent) annually. TEACHING FACULTY 35.69 A full-time Laboratory Instructor position entails a time commitment of approximately 35-40 hours per week 35.73 A normal annual teaching workload for lecture faculty members is defined as no more than twice that of tenure-track faculty in the same department. 35.77.1 Normally, a Lecturer should teach no more than four regular courses (or their equivalent) in any one semester. See full SFU/SFUFA Collective Agreement for more details on workload for Teaching Faculty: https://www.sfu.ca/faculty-relations/collectiveagreement.html |
Research
Each research term is worth 0.33 study leave service years.
| SFU/SFUFA Collective Agreement 27.13 The research semester may be taken as any one of the three semesters of the calendar year, subject to the teaching requirements of the Department. 27.14 The Chair will inform faculty members in writing whether they will be on teaching or research in the forthcoming semester(s) and the particular courses that they have been assigned. Normally, faculty members will be expected to maintain the ratio of two teaching semesters to one research semester. |
Pattern Even
This pattern element is crucial in calculating the standard teaching workload over three terms because it adds in a new workload amount for each pattern year. The workload injected by the Pattern Even is equivalent to their teaching load requirements within their pattern year which is based on the instructor's rank (e.g. Research Faculty = 4, Teaching Faculty = 8). This workload value number is displayed next to the Pattern Even line. Any workload reduction or course assignment will affect this workload value by reducing it as courses or reductions are assigned. The purpose of this value is to serve as an indicator of whether the workload has been met. A number will display until the pattern is balanced (when a person has met their teaching duty within their academic year). When it reaches 0 or 'even', the number disappears. If they exceed the workload for that pattern year, a negative value will begin to show and this is an alert to determine if an overload contract is needed or if pattern not even should be used instead (see below).
Research Faculty: Pattern Even number will display 4 Teaching Faculty: Pattern Even number will display 8 | SFU/SFUFA Collective Agreement RESEARCH (TENURE TRACK) FACULTY 27.14 The Chair will inform faculty members in writing whether they will be on teaching or research in the forthcoming semester(s) and the particular courses that they have been assigned. Normally, faculty members will be expected to maintain the ratio of two teaching semesters to one research semester. 27.5 The normal teaching load for a research faculty member is four courses (or their equivalent) annually. TEACHING FACULTY 35.69 A full-time Laboratory Instructor position entails a time commitment of approximately 35-40 hours per week 35.73 A normal annual teaching workload for lecture faculty members is defined as no more than twice that of tenure-track faculty in the same department. 35.77.1 Normally, a Lecturer should teach no more than four regular courses (or their equivalent) in any one semester. See full SFU/SFUFA Collective Agreement for more details on workload for Teaching Faculty: https://www.sfu.ca/faculty-relations/collectiveagreement.html |
Pattern Not Even
Pattern Not Even is used when a faculty member has not fulfilled their teaching duty within their academic year. The Pattern Not Even provides a marker to replace the original Pattern Even so that the count of the workload does not reset and adds on to to the previous Pattern Even. This can be used in cases of both unfulfilled workload or when workload is exceeded and a carryforward to the next pattern is required. E.g. Research Faculty member only fulfilled 50% of their workload in 2019-2020. When the Pattern Not Even is inserted in new academic calendar year, the original Pattern Even will be replaced with a balance of 6. Calculation:
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Buyout
Some funding agencies provide salary replacement funds to protect research time and "buy out" teaching responsibilities. A faculty member normally may not buy out more than one course in any academic year, and buy-outs require the approval of the department chair and faculty dean.  | SFU/SFUFA Collective Agreement 27.8 Under certain circumstances, and subject to the approval of the Chair or equivalent and the Dean, faculty members may "buy out" teaching responsibilities when the source of funds is an external research grant or contract, and where the benefits of the buyout to the faculty member’s research program outweigh the effects on the unit’s teaching program and its students. |
Course Equivalency
Faculty member may supervise or carry out other teaching responsibilities that count as part of their teaching workload. This work may be counted as a Course Equivalency and count towards fulfilling their standard teaching workload.  | SFU/SFUFA Collective Agreement 27.6 For the purposes of defining teaching responsibilities, "teaching" may include any of the following categories of instruction:
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Course Release
Course releases are sometimes given at the beginning of an appointment or for special administrative duties (e.g. Associate Dean, TPC Chair, Special Professorship, Area Coordinator, Academic Directors). These course releases are then taken throughout their appointment to reduce teaching duties by 1/2 of their standard teaching workload. Course releases appear in a 'bank' so that Faculty members can use them during or beyond the end of their appointment.  | SFU/SFUFA Collective Agreement 51.31 Department Chairs and School Directors will receive a one-half reduction in the normal annual teaching assignment. Other academic administrative appointments may receive reduction in their teaching assignment depending on the administrative complexity of the unit as determined by the Dean. 51.34 Chairs who are given teaching reduction will accrue eligibility for study leave at half the normal rate. |
1-in-9 for Teaching Faculty
1-in-9 used to track when a Teaching Faculty member takes an earned one semester off out of their nine teaching terms. Their workload is reduced based on the planned number of courses in the 1-in-9 non-teaching semester (e.g. T(3) - 3 less courses to teach). Faculty members may keep accumulating 1 in 9 credits if they do not take a semester off after nine teaching terms. The system will calculate and show at the top of the profile the total credits earned towards 1-in-9 and must be 'taken' according to that balance.  | SFU/SFUFA Collective Agreement 35.77.4 At least one semester in nine, no teaching duties are assigned. This non-teaching semester is one in which at least two regular courses (or their equivalent) would normally have been taught.
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1-in-16 for Senior Lecturer
For Senior Lecturers, one course equivalent in 16 terms will be reduced from the standard annual teaching workload.  | SFU/SFUFA Collective Agreement 35.75 For Senior Lecturers, one course equivalent in 16 will be provided to develop new learning activities, refine curriculum, and/or engage in other activities appropriate to continued scholarly development as agreed with the Chair that will benefit the Member and the department. |
1-in-8 for University Lecturer
For University Lecturers, one course equivalent in 8 terms will be reduced from the standard annual teaching workload.  | SFU/SFUFA Collective Agreement 35.76 For University Lecturers, at least one course equivalent in eight will be provided to develop new learning activities, refine or develop curriculum, provide educational leadership or teaching mentorship, and/ or engage in other activities appropriate to continued scholarly development as agreed with the Chair that will benefit the Member and the department. |
Admin Appointment
Faculty members may be appointed as Department Chairs and School Directors in addition to their teaching duties. | SFU/SFUFA Collective Agreement 51.3 Academic-administrative appointments are secondary and distinct appointments. Appointees must have an academic appointment within the bargaining unit. |
Study Leave
For every one year of service, faculty members earn 1 study leave service year which means each teaching or research semester is worth 0.33 years of service. Faculty members need to earn a certain amount of study leave service years according to the Collective Agreement to earn a Study Leave. The purpose of Study Leave is to provide Members with an extended period of time to engage in scholarship or complete a project or course of study that will enhance and increase their knowledge and expertise so as to enhance their professional abilities. After the Study Leave has been approved, the number of service years used up will be automatically be subtracted from Total Study Leave Service Year in the TTR summary card.
For more information on leaves, Faculty Relation's website: https://www.sfu.ca/faculty-relations/leaves.html | SFU/SFUFA Collective Agreement 46.5 A Member accumulates an eligible “year of service” when they have completed their assigned workload over three consecutive semesters. 46.17 The first study leave after the granting of tenure or a continuing appointment will be at 100% regardless of the option selected. This provision does not apply to those taking their first study leave when they have already been promoted to the rank of Professor, to faculty members appointed with tenure, or to Librarians/Archivists appointed at Librarian 3 or higher. 46.15 Members may elect one of the following options for their proposed study leave when making written application in advance:
46.16 The following options are available to tenure-track faculty and librarians/archivists:
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Parental Leave
A 1-year (three semesters) parental leave will be counted as 1 year of service. This means that for every semester an approved parental leave is taken, 0.33 will be added to the Total Study Leave Service Years.
For more information on leaves, Faculty Relation's website: https://www.sfu.ca/faculty-relations/leaves.html | SFU/SFUFA Collective Agreement 46.12 Time spent on maternity or parental leave will count towards years of service and eligibility for study leave.
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Admin (Research) Leave
Admin (Research) leaves are given to Department Chairs and School Directors after they have completed their term. The Admin Leaves may be taken immediately or accrued over a period of time (e.g. service combined with another admin appointment).
For more information on leaves, Faculty Relation's website: https://www.sfu.ca/faculty-relations/leaves.html | SFU/SFUFA Collective Agreement 51.33 Department Chairs and School Directors will be granted research leave at full academic salary for two semesters after a three-year term and three semesters after a five-year term. Other academic-administrative appointments may receive research leave depending on the administrative complexity of the unit as determined by the Dean.
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Sick or Other Leave
Leave can be used for full-time leave due to medical or other reasons. Specify in the notes section. If leave begins in the middle of a semester, use the Modified Appointment (MA) code to calculate the study leave service years earned for the partial workload completed (see next section). In the TTR transaction table, unhide the Start and End date columns to specify the exact date when the leave begins.
For more information on leaves, Faculty Relation's website: https://www.sfu.ca/faculty-relations/leaves.html | SFU/SFUFA Collective Agreement 44.1 Long term bargaining unit Members who become ill or are unable to carry out their duties may be placed on sick leave. While on sick leave, they will continue to receive 100% of salary.
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Personal Leave
Faculty members may request a personal leave (leave of absence) without pay. This must be approved by the Chairs and the Process Status in the TTR transaction table can be used to track if the application has been approved.
For more information on leaves, visit Faculty Relation's website: https://www.sfu.ca/faculty-relations/leaves.html | SFU/SFUFA Collective Agreement 24.5 When a faculty member applies for study leave or a leave of absence, the Chair of the Primary Department must consult with the Chair of the Secondary Department to confirm that there is no objection to the proposed leave.
47.1 A Leave of Absence is intended to provide additional opportunities to enhance academic development or for personal reasons, provided that such leave does not interfere with the teaching program of the University. Leave granted under this section will normally be without salary. |
Modified Appointments
Modified appointment can be used to track:
In a modified appointment, instructors can still earn a portion of the study leave service years for the partial workload completed. For example, faculty member suddenly is unable to complete duties due to medical reasons, but has already completed 50% of his teaching duties for this semester. The modified appointment code will reward him with 50% of the standard study leave service year credit earned per semester. | SFU/SFUFA Collective Agreement 25.3 A Member may request a modified appointment for a specified period of one year or more. A Member may apply for an extension or continuation of the arrangement for a period of one year or more. Normally a temporary modified appointment will be for a maximum term of two years. 25.24 Credit towards study leave will be earned during the period of a modified appointment at the level of the actual teaching/employment commitment. 25.25 Credit toward non-teaching semesters for Teaching Faculty will be earned during the period of a modified appointment at the level of actual commitment. 46.13 Members with modified appointments (50% or greater) will be eligible for study leave. Pay while on study leave will be calculated as a percentage of actual salary received during the years counted for eligibility. |
Phased Retirement
Eligible Continuing Faculty members are able to apply for Phased Retirement to help reduce their workload or their responsibilities in the last few years before they retire. It is important to plan out the standard teaching pattern in the TTR ('s and 's) before inserting the Phase Retirement code so that the reduced workload can be calculated.
For more information on Phased Retirement options, visit Faculty Relation's website: https://www.sfu.ca/faculty-relations/leaving-sfu/retirement.html Phased Retirement Form: http://www.sfu.ca/content/dam/sfu/faculty-relations/leaving-sfu/Phased%20Retirement%20Notice-Acknowledgement%20Form-fixes.pdf
Example of Phased Retirement entry into TTR:   | SFU/SFUFA Collective Agreement 49.7 Must be at least 60 years of age and have minimum of 10 years of full-time continuous service at the University at the start of the Phase Retirement 49.22 Once a phased retirement option has commenced, there is no further accrual of service toward study leave eligibility. 49.23 A study leave during a phased retirement option must be approved before the phased retirement commences and must be completed by the retirement date. 49.4 At least 12 months' notice to the Chair/Director or Dean; 18 months' notice is preferred. But, this may be reduced or waived by mutual agreement. Phased Retirement Options:
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Opening Study Leave Credits
Applying the opening study leave credits will provide administrators the option to award a study leave service year under special circumstances (e.g. negotiated contracts). The transaction value awarded is determined on a case-by-case basis. | SFU/SFUFA Collective Agreement 46.14 Credit for up to two years’ service at other institutions may be used towards the first study leave at Simon Fraser University. Requests for recognition of such credit must be submitted to the Dean for approval prior to applying for a study leave. |
Retired or Resigned Line
Indicates when a person has retired or resigned and shows in Red. Person should have completed any workload owing before this line. |
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Maximum Study Leave Increase Code (MX) & Total Study Leave Service Years
Up to two years of service carried forward in addition to the six study service years earned means that the instructor may accumulate a max total of 8 study service years. The Total Study Leave Service Years amount on the TTR summary card will stop counting when the value reaches 8.
In some exceptions where members are unable to take a study leave due to special circumstances (e.g. COVID-19), the Maximum Study Leave Increase (MX) code will allow you to adjust the maximum allowable Total Study Leave Years accumulated for a defined period of time. | SFU/SFUFA Collective Agreement Article 46.7 Continuing Members are eligible to apply for study leave when they will have accumulated the required years of service prior to commencement of the leave. Up to two years of service may be carried forward for a future leave.
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