Professorships

PROFESSORSHIP CASE

Recommendation for appointment of a current faculty member as a University Professor should come forward to the Dean in the same manner as a promotion with support of the TPC ______. In accordance with _____ section 3.8, the Dean may waive requirements for external referees. To appoint a new appointee requires six letters of reference and the recommendation of the TPC.

RRSDA Reference

1999-019 – Renewal, Tenure, Promotion and Salary Review Files

CY final decision concluded + 1 year

and

1996-004 Personnel Files: Academic Employees (Continuing)

Normal Retention: CY employment terminated + 60 years

Checklist for Professorships

Documents Checklist	Document Retention	Document Type in eTRACS
Board of Governors Final Approval/President’s Letter	Retained CY employment terminated + 60 years	Final Approval of Professorship
University Appointments Committee decision letter	Retained CY employment terminated + 60 years	University Appointments Committee decision letter for Professorship
Dean’s recommendation letter	Retained CY employment terminated + 60 years	Recommendation Letter for Professorship
TPC recommendation letter	Retained CY employment terminated + 60 years	Recommendation Letter for Professorship
Additional information from Faculty member in response to any recommendation	Retained CY employment terminated + 60 years	Additional Information response to any recommendation
Materials and timeline notifications	Retained CY employment terminated + 60 years	Materials and timeline notifications
Written application request for appointment	Retained CY employment terminated + 60 years	Application for Professorship Appointment
Statements for research, teaching, service	CY final decision concluded + 1 year	Research and Teaching Statements
Publications, research in progress	CY final decision concluded + 1 year	Publications or Research in Progress
Other information – percentage of contribution, citation count, ranking/quality of journals, special teaching preparation, committee/administrative responsibilities, letters of support for teaching/research	CY final decision concluded + 1 year	Supplementary Information
Documents relating to referee selection - lists of possible external referees, rank ordered lists of 8 external referees	CY final decision concluded + 1 year	Referee Selection Documents
Correspondence with external referees (requests for participation, instruction letters to confirmed referees, thank you letters)	CY final decision concluded + 1 year	Correspondence with external referees
Reference Letters	CY final decision concluded + 1 year	Reference Letter
Anonymized versions of reference letters	CY final decision concluded + 1 year	Anonymized Reference Letter
Teaching information including detailed teaching evaluations prepared by students, teaching load and exam/assignment information, summaries of teaching survey and grade distributions.	CY final decision concluded + 1 year	Summary of Teaching Information