Professorships
- Gloria Simpson
- Phoebe Fung (Deactivated)
- Junior Business Analyst (Unlicensed)
PROFESSORSHIP CASE
Recommendation for appointment of a current faculty member as a University Professor should come forward to the Dean in the same manner as a promotion with support of the TPC ______. In accordance with _____ section 3.8, the Dean may waive requirements for external referees. To appoint a new appointee requires six letters of reference and the recommendation of the TPC.
Background
TBC
Authorities
TBC
RRSDA's
Personnel Files
Documents for Review
Documents *Mandatory | Document Retention | Required? | Document Type in eTRACS | Office of Primary Responsibility (OPR) i.e. decision maker in the process | Access ie. Faculty Department level, Faculty Dean's office level, everyone at Dean's office level outside own faculty | |
|---|---|---|---|---|---|---|
| Total Retention Period | RRSDA | |||||
Board of Governors Final Approval/President’s Letter | Final Approval of Professorship | |||||
University Appointments Committee decision letter | University Appointments Committee decision letter for Professorship | |||||
Dean’s recommendation letter | Recommendation Letter for Professorship | |||||
TPC recommendation letter | Recommendation Letter for Professorship | |||||
Additional information from Faculty member in response to any recommendation | Additional Information response to any recommendation | |||||
Materials and timeline notifications | Materials and timeline notifications | |||||
Written application request for appointment | Application for Professorship Appointment | |||||
Statements for research, teaching, service | Research and Teaching Statements | |||||
Publications, research in progress | Publications or Research in Progress | |||||
Other information – percentage of contribution, citation count, ranking/quality of journals, special teaching preparation, committee/administrative responsibilities, letters of support for teaching/research | Supplementary Information | |||||
Documents relating to referee selection - lists of possible external referees, rank ordered lists of 8 external referees | Referee Selection Documents | |||||
Correspondence with external referees (requests for participation, instruction letters to confirmed referees, thank you letters) | Correspondence with external referees | |||||
Reference Letters | Reference Letter | |||||
Anonymized versions of reference letters | Anonymized Reference Letter | |||||
Teaching information including detailed teaching evaluations prepared by students, teaching load and exam/assignment information, summaries of teaching survey and grade distributions. | Summary of Teaching Information | |||||
| Faculty/Department Level Documents | ||||||
Electronic Folders & File Naming Conventions
The electronic folder can be labelled as the sample below:
2019-2020
(TBC)
File Naming Convention
Lastname_Firstname_ApptType_DocType_Dept/Faculty_YYYYMMDD
e.g. Doe_John_ASP_CV_Beedie_20210714
Business Cases for Document Retention
(TBD - to discuss with FERM Working Group - note for reviewers, post your business cases in this section as to rationale for retaining documents and a length of time to keep them if known)
Working Group Questions
Questions to be explored when reviewing the document checklists:
Access Control Questions
Retention Questions
Office of Primary Responsibility
File Managers/Responsibility of Records