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Administrative Appointment (backup)

Administrative Appointment (backup)

Owned by Phoebe Fung (Deactivated)
Dec 01, 2021

Administrative appointments may include senior administrative appointments, Associate Dean, Chairs, Directors, TPC Chairs or Other Administrative Appointment types. All appointments whether paid or unpaid should have at least one appointment memo. For example:

 Associate Dean

RRSDA Reference

1999-012 – Senior Administrative Appointments

Normal Retention: CY final decision concluded + 1 year

Checklist for Administrative Appointments (Generic)

http://www.sfu.ca/faculty-relations/appointments/academic-administrative/associate-chairs-directors.html

Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)

Dean’s recommendation memo &/or academic administrative appointment form

Retained
  • Administrative Appointment Form

Additional information from Faculty member in response to any nomination

Retained
  • Correspondence to Administrative Appointment

Application/nomination letter

Retained
  • Application/ Nomination Letter for Administrative Appointment 

Call for nomination/applications

Retained
  • Call for nomination/ application for Administrative Appointment

Responsibilities & Duties Documentation (if any)

Retained
  • Administrative Appointment Responsibilities & Duties 

Appointment of administrative appointment from Dean (Concluded by Dean)Retained
  • Appointment Letter of Administrative Appointment
Dean & Department
Summary of voting result from Dean to VPA (Concluded by VPA) Retained
  • Summary of Voting Result 

Appointment of administrative appointment from VPA (Concluded by VPA)Retained
  • Appointment Letter of Administrative Appointment

Statements of research, teaching and serviceCY final decision concluded + 1 year
  • Research and Teaching Statements

Curriculum VitaeCY final decision concluded + 1 year
  • CV

Publications, research in progress

CY final decision concluded + 1 year
  • Publications or Research in Progress

Teaching evaluation summaryCY final decision concluded + 1 year
  • Summary of Teaching Evaluation

Other informationCY final decision concluded + 1 year
  • Supplementary Information 

Detailed vote information (paper ballots or online voting forms)CY final decision concluded + 1 year
  • Detailed Vote Information