Stakeholder Management
Why is a Stakeholder Rank End Date not updated?
If a stakeholder is considered a faculty member (non-staff), has a rank that has been terminated, and no active rank, eTRACS does not receive any rank updates from myINFO anymore. You will have to manually update the Rank End Date.
Stakeholder First or Last Name is Incorrect?
If a stakeholder’s first or last name is incorrect in eTRACS, that means it is entered incorrectly by HR in myINFO. The only solution to this is to have the said stakeholder contact HR directly as the record holder and revise this on their end.
Course Scheduler
Can I schedule overlapping co-op courses with the same instructor?
Our team is currently looking into this use case for course scheduling. In the meantime, please use the guide below as a workaround.
Situation:
Departments have multiple co-op courses and schedule the classes to be Mon-Fri the whole day preventing students taking other courses during a work term. However, Course Scheduler flags the instructor conflict since those co-op courses have the same instructor, creating a teaching conflict. The instructor is inputted so they can input the grades for the students end of the term so it is crucial to have they added.
Step by Step Guide:
Go into Course Scheduler (https://tracs.sfu.ca/course_management/course_scheduler)
Use the filters to look for the co-op courses
Drag a offering in
Change Meeting Pattern to User Defined and click on Save
Go into Instructors tab
Remove the instructor by clicking on the red remove button
Search and add a TBA Instructor
Click on Save Instructors button
Click on Meetings tab
Add the Mon-Fri whole day meeting schedule, and click on save
Repeat the above steps for all co-op courses
Once all co-op courses are scheduled with TBA Instructor, go to goSFU Course Data Upload page -> Schedules worksheet to publish the schedules
Once the schedules are published, go back to Course Scheduler and replace the TBA Instructor back to the actual instructor. Then, publish the instructor to goSFU
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