Visa/Permanent Resident Documentation

Foreign Worker Application
Follow-up Letter (if applicable)
Labour Market Opinion Confirmation(LMO)
Application of Work Permit
Work Permit
Employment Validation
Permanent Residency Confirmation

RRSDA
Retention
Name
Year

Checklist for Visa/ PR Documentation

	Documents Retained in Personnel File	Document Name in eTRACS
1	Foreign Worker Application Form (FR to Foreign Worker Recruitment Unit in HRSDC) Foreign worker application form	Foreign Worker Application Form
2	Foreign Worker Recruitment Letter (FR to Foreign Worker Recruitment Unit in HRSDC) A letter to Foreign Worker Recruitment Unit Employer Services with Foreign Academic Recruitment Summary	Foreign Worker Recruitment Letter
3	Follow up Letter to HRSDC (not apply to standard procedures) A follow up letter to HRSDC to expedite the application process (Director of FR to HRSDC)
4	Labour Market Opinion (LMO) Confirmation Confirming the immigration authorization (Service Canada to SFU)
5	Application of Work Permit Letter to Canadian Embassy for application of work permit (FR to the Canadian Embassy)	Work Permit Application
6	Work permit Copy of Government of Canada work permit	Work Permit
7	BC Provincial Nominee Program Apply for immigration under Provincial Nominee Program (FR to Ministry of Economic Development)
8	Permanent Residency Application form	Permanent Residency Application Form
9	Confirmation of permanent residency Copy of Government of Canada permanent residency approval e.g. photocopy of PR card in both sides	Proof of Permanent Residency
10	Cheque requisitions / Travel and Business Expense Claim / Moving and Relocation Expense Claim Note: can we move this to 'Relocation Expenses' subsection?
11	Temporary and permanent employment validation Documents regarding employment validation - communication with HRDC and faculty member arranging validation (FR to faculty member/HRDC)
12

Documents Retained in Personnel File

Destruction

Documents Destroyed at end of Retention Period