Practitioner Appointment Files

RRSDA Reference

1996-004 Personnel Files: Academic Employees (Continuing)

Normal Retention: CY employment terminated + 60 years

Checklist for Practitioner Appointments

https://www.sfu.ca/content/dam/sfu/faculty-relations/appointments/practitioner-faculty/Checklist%20for%20Practitioner%20Faculty.pdf

Documents Checklist	Document Retention	Document Name in eTRACS
Recommendation for Appointment Form	Retained	Recommendation for Appointment Form
New Continuing Position Form (Is it the same form as Continuing Faculty Member?)	Retained	New Position Request Form
Dean's appointment recommendation includes: interview/decision process Rationale for selection, including description of research, teaching, etc. Recommend rank and salary (including breakdown of calculation based on years of experience) Details of support by search committee (include vote if applicable) Demonstrated support vote of department or faculty; include vote count even if unanimous Details of external funding (if applicable) Copy of Expense summary for recruitment (e.g., where the ad was posted [if required]) Chair to Dean recommendation	Retained	Recommendation Letter for Appointment
Candidate application (CV, application letter, research and teaching statements)	Retained	CV
Proof of Highest degree	Retained	Proof of Degree
Reference letters - a minimum of 3 letters	Retained	Reference Letter
Non-original signatures are acceptable with written confirmation from Chair/Dean/Director to confirm they are satisfied that the letters are authentic	Retained	Reference Letter Authentication
Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable)	Retained	Proof of Permanent Residency / Work Permit
Funding agreement (if external funding) - Terms of Reference, etc.	Retained	Funding Agreement
Banking information – void cheque/direct deposit information	Retained	Banking information
New Personal Form	Retained	New Personal Form
SFUFA Membership Form	Retained	SFUFA Membership Form