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RRSDA Reference

1996-004 Personnel Files: Academic Employees (Continuing)

Normal Retention: CY employment terminated + 60 years

Checklist for Practitioner Appointments

https://www.sfu.ca/content/dam/sfu/faculty-relations/appointments/practitioner-faculty/Checklist%20for%20Practitioner%20Faculty.pdf

Documents ChecklistDocument RetentionDocument Name in eTRACSOffice of Responsibility (for viewing)
Recommendation for Appointment FormRetained
  • Recommendation for Appointment Form

New Continuing Position Form

(Is it the same form as Continuing Faculty Member?)

Retained
  • New Position Request Form

Dean's appointment recommendation

includes:

  • interview/decision process
  • Rationale for selection, including description of research, teaching, etc.
  • Recommend rank and salary (including breakdown of calculation based on years of experience)
  • Details of support by search committee (include vote if applicable)
  • Demonstrated support vote of department or faculty; include vote count even if unanimous
  • Details of external funding (if applicable)
  • Copy of Expense summary for recruitment (e.g., where the ad was posted [if required])
  • Chair to Dean recommendation
Retained
  • Recommendation Letter for Appointment

Candidate application (CV, application letter, research and teaching statements)Retained
  • CV

Proof of Highest degreeRetained
  • Proof of Degree 

Reference letters - a minimum of 3 lettersRetained
  • Reference Letter

Non-original signatures are acceptable with written confirmation from Chair/Dean/Director to confirm they are satisfied that the letters are authenticRetained
  • Reference Letter Authentication

Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable)Retained

Proof of Permanent Residency

/ Work Permit


Funding agreement (if external funding) - Terms of Reference, etc.RetainedFunding Agreement
Banking information – void cheque/direct deposit informationRetainedBanking information
New Personal FormRetainedNew Personal Form
SFUFA Membership FormRetainedSFUFA Membership Form
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