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This sub section should be created if there is any amendment in the appointment, the folder can be labelled as the sample below:

 Appointment Amendments


RRSDA Reference

1996-004 Personnel Files: Academic Employees (Continuing)

Normal Retention: CY employment terminated + 60 years

Checklist for Appointment Amendments

Documents ChecklistDocument RetentionDocument Name in eTRACSOffice of Responsibility (for viewing)

Amendment to start date (Director to dean)

  • Informing dean that the faculty member wishes to delay their start date
Retained
  • Amendment of Appointment 

Amendment to start date (President to applicant) 

  • Amending start date in offer letter
Retained
  • Amendment of Appointment  

Amendment to employment type (full- to part-time or vice versa)Retained 
  • Amendment of Appointment 

Amendment to rank (instructor to assistant professor)Retained
  • Amendment of Appointment

Recommendation for promotionRetained
  • Recommendation Letter for Promotion

Confirmation of degree completion (e.g. Director to Dean/ Dean to VPA)Retained
  • Confirmation of degree completion

Official letterRetained
  • New Rank Approval Letter

Conversion (VPA to Payroll/Benefits, FR to Payroll/Benefits)RetainedConversion (do we need this?)


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