Professorships.

PROFESSORSHIP CASE

Recommendation for appointment of a current faculty member as a University Professor should come forward to the Dean in the same manner as a promotion with support of the TPC ______. In accordance with _____ section 3.8, the Dean may waive requirements for external referees. To appoint a new appointee requires six letters of reference and the recommendation of the TPC.

Documents Retained in Personnel File (see RRSDA 1996-004)

1. Board of Governors Final Approval/President’s Letter
2. University Appointments Committee decision letter
3. Dean’s recommendation letter
4. TPC recommendation letter including
5. TPC draft assessment letter
6. Additional information from Faculty member in response to any recommendation
7. Materials and timeline notifications
8. Written application request for appointment

Documents Destroyed at end of Retention Period

Includes working records with no further administrative value after the tenure/promotion cycle.  Keep these documents in a separate/complete file with a destruction date clearly noted on file.

1. Statements for research, teaching, service
2. Publications, research in progress
3. Other information – percentage of contribution, citation count, ranking/quality of journals, special teaching preparation, committee/administrative responsibilities, letters of support for teaching/research
4. Documents relating to referee selection - lists of possible external referees, rank ordered lists of 8 external referees
5. Correspondence with external referees (requests for participation, instruction letters to confirmed referees, thank you letters)
6. Reference Letters
7. Anonymized versions of reference letters

1. Teaching information including detailed teaching evaluations prepared by students, teaching load and exam/assignment information, summaries of teaching survey and grade distributions.