Background
TBC
Authorities
TBC
RRSDA's
Personnel Files
Documents for Review
Documents *Mandatory | Document Retention | Required? | Document Type in eTRACS | Office of Primary Responsibility (OPR) i.e. decision maker in the process | Access ie. Faculty Department level, Faculty Dean's office level, everyone at Dean's office level outside own faculty | |
|---|---|---|---|---|---|---|
| Total Retention Period | RRSDA | |||||
| VPA writes letter to faculty member confirming the FTF position details | Confirmation of Faculty Teaching Fellow | |||||
Brief Description of the Appointment Process
| Brief Description of the Faculty Teaching Fellow Appointment Process | |||||
| Name of the FTF's Reporting Supervisor | Information of Faculty Teaching Fellow's Reporting Supervisor | |||||
| Call for nominations for a FTF | Call for nominations for Faculty Teaching Fellows | |||||
| Account Number | Banking Information | |||||
| Candidate's Proposal | Proposal of Faculty Teaching Fellow | |||||
| Faculty/Department Level Documents | ||||||
Possible cross reference documents to be kept in VPA file
VPA memo to the Faculty Deans, letting them know how many FTFs they will fund
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Electronic Folders & File Naming Conventions
The electronic folder can be labelled as the sample below:
2019-2020 Faculty Teaching Fellow
(TBC)
File Naming Convention
Lastname_Firstname_ApptType_DocType_Dept/Faculty_YYYYMMDD
e.g. Doe_John_ASP_CV_Beedie_20210714
Business Cases for Document Retention
(TBD - to discuss with FERM Working Group - note for reviewers, post your business cases in this section as to rationale for retaining documents and a length of time to keep them if known)
Working Group Questions
Questions to be explored when reviewing the document checklists:
Access Control Questions
Retention Questions
Office of Primary Responsibility
File Managers/Responsibility of Records