Continuing Appointment Files.

Teaching and Research Faculty Appointments Case

Documents Retained in Personnel File (see RRSDA 1996-004)

1. Recommendation for Appointment Form
2. New Position Request Form
3. Dean's Appointment Recommendation
4. Chair's/Director's appointment recommendation (or Search Committee Chair)
5. Formal recommendation from TPC on the granting of tenure, with reasons (if applicable)
6. Copy of "Provisional Offer" (if applicable)
7. Non-advertised Positions - Request for Approval Form (if applicable)
8. Funding agreement (if external funding)
9. Candidate application (CV, application letter, research and teaching statements)
10. Reference letters - a minimum of 3 letters
11. Non-original signature written confirmation (if applicable)
12. Proof of Highest Degree (required for new hire)
13. Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable)
14. Copy of advertisement(s) and documentation of distribution/length of posting (where search is involved)
15. Application documents received from short-listed candidates (where search is involved)
16. Documentation (e.g. a spreadsheet) of why each Canadian/PR did not meet the advertised requirements (where search is involved and if applicable)

Documents Destroyed at end of Retention Period