RRSDA Reference
1999-020 – Leave Application Files
CY final decision concluded + 1 year
OR
1996-004 Personnel Files: Academic Employees (Continuing)
Normal Retention: CY employment terminated + 60 years
Checklist for Study Leave
| Documents Checklist | Document Retention | Document Type in eTRACS | Office of Responsibility (security) |
|---|---|---|---|
| Activity Report from previous study leave | Retained | Activity Report from Previous Study Leave | VPA (& all below) |
Study Leave Application | Retained | Application for Study Leave | VPA (& all below) |
Study Leave Proposal | Retained | Proposal for Study Leave | VPA (& all below) |
Study Leave Summary Sheet | Retained | Summary Sheet for Study Leave | VPA (& all below) |
Director's recommendation Letter | Retained | Recommendation Letter for Study Leave | VPA (& all below) |
Dean's Recommendation Letter | Retained | Recommendation Letter for Study Leave | VPA (& all below) |
Approval of study leave *President to faculty member | Retained | Approval of Study Leave | VPA (& all below) |
Declaration of Conflict of Interest | Retained | Declaration of Conflict of Interest | VPA (& all below) |
| Employment confirmation | Retained | Employment Confirmation for Study Leave | VPA (& all below) |
| Recommendation for Deferral of Study Leave & Supporting Documents (if applicable) | Retained | Recommendation for Deferral of Study Leave and Supporting Documents | VPA (& all below) |
Amendment to Study Leave | Retained | Amendment of Study Leave | VPA (& all below) |