Note: Are the documents under Course release overlapping with Administrative Appointments?
| Info | ||
|---|---|---|
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TBC |
Checklist for Course Release Documentation
...
Background
TBC
Authorities
TBC
RRSDA's
Personnel Files
Documents for Review
Documents *Mandatory | Document Retention | Required? | Document | |
|---|---|---|---|---|
| Type in eTRACS | Office of Primary Responsibility ( |
|---|
OPR) i.e. decision maker in the process | Access ie. Faculty Department level, Faculty Dean's office level, everyone at Dean's office level outside own faculty | |||||
|---|---|---|---|---|---|---|
| Total Retention Period | RRSDA | |||||
| Memo from Dean to faculty member approving course release and outlining restrictions | Approval of Course Release | |||||
| Communication between faculty member and Dean’s Office/Chair about application of course release | Correspondence of Course Release Application | |||||
| Faculty/Department Level Documents | ||||||
Electronic Folders & File Naming Conventions
The electronic folder can be labelled as the sample below:
2019-2020 Course Release Documentation
(TBC)
File Naming Convention
Lastname_Firstname_ApptType_DocType_Dept/Faculty_YYYYMMDD
e.g. Doe_John_ASP_CV_Beedie_20210714
Business Cases for Document Retention
(TBD - to discuss with FERM Working Group - note for reviewers, post your business cases in this section as to rationale for retaining documents and a length of time to keep them if known)
Working Group Questions
Questions to be explored when reviewing the document checklists:
Access Control Questions
Retention Questions
Office of Primary Responsibility
File Managers/Responsibility of Records