Content Comparison

Package to Faculty Relations

Recommendation for Appointment Form

Retained

•  Recommendation for Appointment Form

Dean's Appointment Recommendation

including:

• Confirmation of salary, market differential, and research start-up grant

• Details of external funding (if applicable)

Retained

•  Recommendation Letter for Appointment 

Appointment recommendation (Chair/Director/Search Committee Chair to Dean

or Dean to VPA)

Retained

•  Recommendation Letter for Appointment 

Formal recommendation from TPC on the granting of tenure, with reasons (if applicable)

Retained

•  Recommendation Letter for granting tenure ?

Copy of "Provisional Offer" (if applicable)

From Associate Dean or Recruitment Chair to Candidate. In FAS, this is typically sent by the School Director (or Search Committee Chair).

Retained

•  Provisional Offer

Faculties/Departments

Non-advertised Positions - Request for Approval Form (if applicable)

Retained

•  Non Advertised Position Request Form

Funding agreement (if external funding)

Retained

Funding Agreement

Candidate application (CV, application letter, research and teaching statements)

Retained

•  CV

/ Research and Teaching Statements

Reference letters - a minimum of 3 letters

Retained

•  Reference Letter

Referee Information

Non-original signature written confirmation (if applicable)

Retained

Written Confirmation for non-original signature

Proof of Highest Degree (required for new hire)

Retained

•  Proof of Degree 
•  Transcript

Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable)

Retained

•  Proof of Permanent Residency
•  Work Permit

For Appointments Where Search Involved:

Copy of advertisement(s) and documentation of distribution/length of posting (where search is involved)

Retained

•  Advertisement for recruitment 

Application documents received from short-listed candidates (where search is involved)

Retained

•  Applications of short-listed candidates

Documentation (e.g. a spreadsheet) of why each Canadian/PR did not meet the advertised requirements (where search is involved and if applicable)

Retained

•  Documentation of failed Canadian or PR Candidates 

Others

New Position Request Form

Retained

•  New Position Request Form 

Memo for recruitment (to summarize all advertisement expenses)

Retained

•  Recruitment Memo

Invoice of the advertisement

Retained

•  Advertisement Invoice

Supporting document of degree completion

Retained

•  Proof of Degree 

Written confirmation to confirm the reference
letters are authentic

Retained

•  Reference Letter Authentication

Offer letter from President to Applicant

Retained

•  Final Offer

Mortgage verification for confirming employment, income, and the mortgage subsidy policy

Retained

•  Mortgage Subsidy

Banking information – void cheque/direct deposit information

Retained

•  Banking information

Only FR 

New Personal

form 

Retained

•  New Personal Form

SFUFA Membership Form

Retained

•  SFUFA Membership Form