Continuing Appointment “Continuing Appointments” refers to all tenured, tenure track or continuing positions of Instructor, Assistant Professor, Associate Professor, Professor, Laboratory Instructor, Lecturer, Senior Lecturer, or University Lecturer. It normally happens when a faculty member first gains a continuing teaching appointment with SFU. The folder should be labelled with the appointment position. For example:
Assistant Professor Appointment (Can be changed according to the appointment rank)
Mortgage Subsidy (if applicable)
For the progression from Assistant Professor to Associate Professor and tenure promotion to Professor should be captured in the section 'Renewal, Tenure & Promotion (RTP) instead.
For joint appointment, the folder should be labelled with the appointment position with brackets of "Joint Appointment". Will the process of joint appointment be different from single appointment e.g. recommendation letter from both Deans and etc?
Professor (Joint Appointment)
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1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years |
Checklist for Teaching and Research Faculty Appointments
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Recommendation for Appointment Form
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- Recommendation for Appointment Form
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Dean's Appointment Recommendation
including:
- Confirmation of salary, market differential, and research start-up grant
- Details of external funding (if applicable)
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- Recommendation Letter for Appointment
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Appointment recommendation (Chair/Director/Search Committee Chair to Dean
or Dean to VPA)
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- Recommendation Letter for Appointment
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- Recommendation Letter for granting tenure ?
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Copy of "Provisional Offer" (if applicable)
From Associate Dean or Recruitment Chair to Candidate. In FAS, this is typically sent by the School Director (or Search Committee Chair).
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- Provisional Offer
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Non-advertised Positions - Request for Approval Form (if applicable)
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- Non Advertised Position Request Form
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Funding agreement (if external funding)
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Candidate application (CV, application letter, research and teaching statements)
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- CV
/ Research and Teaching Statements
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Reference letters - a minimum of 3 letters
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- Reference Letter
Referee Information
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Non-original signature written confirmation (if applicable)
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Proof of Highest Degree (required for new hire)
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- Proof of Degree
- Transcript
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Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable)
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- Proof of Permanent Residency
- Work Permit
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- Advertisement for recruitment
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Application documents received from short-listed candidates (where search is involved)
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- Applications of short-listed candidates
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Documentation (e.g. a spreadsheet) of why each Canadian/PR did not meet the advertised requirements (where search is involved and if applicable)
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- Documentation of failed Canadian or PR Candidates
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New Position Request Form
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- New Position Request Form
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- Recruitment Memo
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- Advertisement Invoice
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- Proof of Degree
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- Reference Letter Authentication
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- Final Offer
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- Mortgage Subsidy
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- Banking information
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- New Personal Form
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- SFUFA Membership Form
You can create any custom folder underneath if applicable
Custom folder e.g. Assistant Professor 2020
Examples for tenure track and teaching faculty
(Custom Folder) Tenure Track Faculty Appointment