This sub section should be created if there is any amendment in the appointment, the folder can be labelled as the sample below:
Image Added Appointment Amendments
| Info |
|---|
|
1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years |
Checklist for Appointment Amendments
Retained in Personnel File| Checklist | Document Retention | Document |
|---|
Name | Type in eTRACS | Office of Responsibility (for viewing) |
|---|
Amendment to start date (Director to dean) - Informing dean that the faculty member wishes to delay their start date
| Retained | |
Appointment Memo |
|
Amendment to start date (President to applicant) - Amending start date in offer letter
| Retained | |
|
| Amendment to employment type (full- to part-time or vice versa) | Retained | |
|
| Amendment to rank (instructor to assistant professor) | Retained | |
Offer Letter |
|
| Recommendation for promotion | Retained | - Recommendation Letter for Promotion
|
Letter |
|
| Confirmation of degree completion (e.g. Director to Dean/ Dean to VPA) | Retained | - Confirmation of degree completion
|
|
| Official letter | Retained | |
|
| Conversion (VPA to Payroll/Benefits, FR to Payroll/Benefits) | Retained | Conversion (do we need this?) |
|