June 30, 2023 Release Notes

Course Planner

• New tabs to capture planning data in the Edit Course Offering modal

• New pill badges to display publish status: Unpublished or Published

Course Scheduler

• New tabs to capture planning data in the Edit Course Schedules modal

• New pill badges to display publish status: Unpublished or Published

goSFU Integration

• New page: goSFU Course Data Upload page to allow users to push course data to goSFU

• Able to publish Course Offerings, Enrollment Control, and Reserve Capacity to goSFU

• Able to publish Combined Sections to goSFU

• Able to publish Instructors to goSFU

• Able to publish Schedules to goSFU

• Able to publish Class Notes to goSFU

Video Recording: https://stream.sfu.ca/Media/Play/fd234bcfc05443c89faadbc0895b732b1d

February 16February 16, 2023 Release Notes

Stakeholder Profile

• Able to add/edit Office information in the Contact Details section

• Able to select the Office column in the Stakeholder Search results

TA Management

• Created the dashboard and moved the assignment worksheet under the Contracts Management module

Course Planner (6SP) and Course Offering Profile

• Able to add Special Topics Title

• Able to set Combined Section Type (Cross Subject, Within Subject, Both)

Course Scheduler

• Able to add Special Topics Title

SI Contracts

• Able to include multiple courses in contracts with consistent UI behaviour

• Bug fix: The Term of Contract upon Generation should Look at the Term of the Course Offering within

Video Recording: https://stream.sfu.ca/Media/Play/6ba2e92b8a794ca6a50b5a326ddf44701d

December 15, 2022 Release Notes

Course Planner (6SP)

• Able to add/edit Combined Section for a course in adding/editing the course offering

Course Scheduler

• Able to see course schedules in Schedule List View

Temporary Instructor Management

• Improved on Attachment and Links Setup page user interface

PPS Management

• Able to bulk update placement status in Placement Search page

Video Recording: https://stream.sfu.ca/Media/Play/213691a4c537423e96b3b49554350a111d

November 3, 2022 Release Notes

New Course Management Dashboard

Course Planner (6SP)

• Term Lock Down

Course Scheduler

• Custom Frequency Setup

• Monthly Schedule View

• Daily Schedule View

• Lock Down

Temporary Instructor Management

• Workflow Management

PPS Management

• Practicum Placement

Video Recording: https://stream.sfu.ca/Media/Play/4cf5da1c96c84497b857524bf94a9a801d

September 22, 2022 Release Notes

Course Planner

• Implemented course offering roll over

Course Scheduler

• Implemented new date and time picker

• Implemented a section to view and edit course offering

• Able to add/edit Room Characteristics

• Able to add/edit Reserve Capacity

• Able to add/edit Course Schedule Conflicts Check Rules

• Share Service Course Schedule

Video Recording: https://stream.sfu.ca/Media/Play/d35bc9fc8e9346598a309980422655621d

May 19, 2022 Release Notes

Faculty Member Dashboard

• Updated TTR View for Faculty Members

System Upgrade

• Consistent Filter Theme

SI Contracts - Temporary Instructor Management

• Teaching Timeline in SI Assignment page

• Pay Periods

• Contract Cancellation Workflow

PPS Project

• PPS Dashboard

• Student Search Page

• Student Profile Page

Video Recording: https://stream.sfu.ca/Media/Play/2456ffd02cb8423a9f1e3006c8e8dfd01d

March 24, 2022 Release Notes

Temporary Instructor Management

• Change Hire Type button

• Send Offer

• Upload Returned Documents

• Payroll Export

Soft Launch of SI Contract Module

• Pilot with FEd, FENV and Earth Sciences for Summer 2022 SI Contracts

• Continuous Improvements and Version 2 until July 2022

Video Recording: https://stream.sfu.ca/Media/Play/91b1486ddd194fb098862bcffd3cecac1d

March 3, 2022 Release Notes

Temporary Instructor Management

• Contract Details in Contract Profile Page

• Preview Contract Letter

• Generate TSSU Payroll Form

Video Recording: https://stream.sfu.ca/Media/Play/dedc7c5ba7f0405392645b5e17f679961d

February 10, 2022 Release Notes

Course Scheduling

• Filter Improvements

• Calendar View

• Minor User Experience Improvements

Temporary Instructor Contracts

• Bulk Generate Contracts

• Update Contract Statuses

Faculty Member Dashboard

• Faculty Member TTR View

Video Recording: https://stream.sfu.ca/Media/Play/d410cbbc7f514393be68580667247b721d

December 2, 2021 Release Notes

Course Scheduling

• Updated the color scheme of the offerings when dragging into the calendar 

• Added a border to the offerings to make it easier to see offerings side by side

• Offerings with 'No Schedule' can now be clicked in the left bar to open up the edit screen. Previously, you had to drag it back into the calendar to open this. 

• Removed Room Booking section for offerings with 'No Schedule'

• Included Max Enrolment and Component type in the tooltip when hovering over an offering 

• Fixed a bug where the Instructor was not showing correctly in the offering 

• Start and End Dates are now automatically populated based on the term 

• Added validation check so that associated primary and non-primary offerings cannot be scheduled at the same time 

• Removed restriction so that Intersession and Summer Session offerings can have two pre-defined meeting patterns

Temporary Instructor Contracts

• Implemented the Letter Templates page 

• Implemented the Contract List page 

• Implemented the single-import functionality for Contracts

Video Recording: https://stream.sfu.ca/Media/Play/127e495219b748c9b6f7e36f367b0ff11d

October 28, 2021 Release Notes

Course Scheduling

• Implemented full Edit screen when double clicking on an offering 

• Implemented ability to set 'No Schedule' or 'User Defined' schedules

• Ability to assign to rooms (INTERNAL ONLY, no SFU centrally owned rooms)

• Added link to course offering profile to modify Instructors for the offering

• Added additional fields that are relevant for entering into SIMS

• Improved the popup that appears when hovering over an offering in the calendar 

• Added errors and warning messages when scheduling conflicts arise 

• Fixed a bug where combined sections were not filtering correctly

Video Recording: https://stream.sfu.ca/Media/Play/a77bf4463eb94c6e8fe050e1d2a416af1d

October 14, 2021 Release Notes

Course Scheduling

• Implemented Course Scheduler calendar and drag-and-drop functionality to create schedule 

• Implemented several UI changes to the calendar view 

• Minor improvements to the PrimeTime cards 

• Fixed an issue on the Scheduling Dates Mgmt page where SFU-central dates were not showing for departments

Triggered Events

• Implemented a new text editor to allow for more custom html formatting 

Contracts Management

• implemented filter page for Letter Templates

Stakeholder Search

• Add extra hidden columns for Reg/Cont/Temp and Custom Title

Video Recording: https://stream.sfu.ca/Media/Play/e72d0e05c58741fb9837a9745de1ed1c1d

September 23, 2021 Release Notes

Course Planner (6SP)

• Implemented a Grid Export feature (exports exactly like how it is shown on 6SP grid)

• Implemented a Subplan Export feature (groups offerings by subplan instead of by course number)

Course Scheduling 

• Asking for volunteers to begin user testing the Components Mgmt Worksheet in our Sandbox environment.

• Implemented Course Schedule filter and Primetime calculation cards

Course Offerings

• Fixed a bug where the Export wouldn't work if the table was sorted by a column

Reports Hub

• Redesigned the landing page to be consistent with the Contracts module landing page 

Contracts Mgmt 

• Minor improvements to the SI Assignment page

Video recording: https://stream.sfu.ca/Media/Play/3b908fb788aa4ed48a7e553160b715b51d

September 2, 2021 Release Notes

Temporary Instructor Contracts

• Implemented Contracts navigation page 

• Implemented Email Template page (Add/Edit features) 

• Implemented Sessional Instructor Assignment page (Assign/Replace/Reassign features)

Course Scheduling 

• Implemented Scheduling Dates management page 

Document Management 

• Added ability to move files to a different folder

• Fixed bug where file renaming would not allow for special characters

• Document Types are now sorted in alphabetical order

TTR 

• Fixed a spacing bug where the TTR was stuck to the left edge of the screen

Video recording: https://stream.sfu.ca/Media/Play/8c3e6b5a7890496a9bba3efca3ea359d1d

August 12, 2021 Release Notes

Contract Management

• Created Instructor Assignments page 

• Created ability to add/edit Contract Dates 

Course Scheduling

• Created Course Scheduling Hub page 

• Created Components Worksheet page to bulk create associated classes (e.g. labs, tutorials that are D101/D102/etc.)

Course Offerings

• Added a proper Delete button on the Course Offering profile to ensure consistent data integrity 

Budget Planning

• Fixed an issue on the TI and TA worksheets where the filters were not filtering for non-primary academic unit tags

Video Recording: https://stream.sfu.ca/Media/Play/d5b958f76b484abd8bde61ff4c960d2e1d

July 22, 2021 Release Notes

Document Management 

• Added ability to preview Files

• Added ability to view Logs

Contract Management

• Created framework for Contract Dates & Instructor Assignment pages 

• Implemented navigation menu 

Course Planner (6SP)

• Modified the Academic Units dropdown to include all academic units under your department. If there are additional tags you would like added, please let us know. 

• Removed the assignment of a Sessional Instructor rank when assigning instructors

• Updated all placeholder instructors to be prefixed with "TBA"

  • TBA Instructor

  • TBA Sessional Instructor

  • TBA Term Lecturer

  • TBA Faculty Associate

  • TBA Program Coordinator 

• Fixed bug where combined offerings were not displaying properly

• Added ability to deselect Location   

Stakeholders

• Added column for Regular/Continuing/Temporary on Stakeholder Profile and Stakeholder Search

• Fixed bug where Email was not aligned correctly on the contact card

Video recording: https://stream.sfu.ca/Media/Play/2faabdfe4501429d93c6f73bef34f8ac1d

May 20, 2021 Release Notes

Document Management

• Added ability to rename Custom Folders

• Added ability to download multiple files at once into a .zip file 

TTR

• Added Export feature on the filter page

Course Planner (6SP)

• Renamed the page from 'Six Semester Planner' to 'Course Planner'

• Renamed the 'TSSU Appointment' placeholder to 'TSSU Sessional Instructor' 

Course Profile & Course Offerings 

• Added dropdown for Academic Subplan on Course Offering profile

• Fixed bugs with the Academic Unit dropdown selection

Budget Planning

• Added a summary card for 'Total TI/TA Budget' on the TI and TA Worksheet pages 

• Fixed bug where the 'Total TI/TA' card was not calculating correctly on the Budget Summary page 

Stakeholder Profile 

• Fixed bug to group OTC I ranks with OTC II ranks under the stakeholder's Continuing rank on the Appointments panel

Video recording: https://stream.sfu.ca/Media/Play/72ce90b1ad0c4b39b83d3f2ad5838e9a1d 

May 10, 2021 Release Notes

Course Profiles

• Added new tab for Enrollment Standards. Use this tab to set up default minimum/maximum enrollments for your offerings based on customizable parameters (Season, Section, Campus) 

6SP 

• Maximum enrollment now prepopulates from the Course Profile Enrollment Standards

• Added dropdown for Location 

• Added dropdown for Academic Subplans

• Added dropdown for Program Theme

• Fixed bug where the subject abbreviation filter was not working correctly 

• Fixed bug where the export was not filtering correctly for subplans

• Fixed bug where users could add offerings to a term where the course profile was not Active yet 

Course Offering Profiles

• Added fields for Location & Academic Subplans

Course Offering Search

• Added Location as an extra column in the results table 

• Fixed bug where the export was not filtering correctly for subplans 

April 29, 2021 Release Notes

Document Management

• Added Confidentiality Notice when downloading files

• Improvements to the menus when editing or deleting a file 

• Implemented access control to share files 

6SP

• Added Export button (exports into a list view)

Course Offerings 

• Added a filter for Academic Subplans on the search page 

• Added tags for Academic Subplans on the profile page 

Budget Planning

• Added Export button on Salary Recovery page

System

• VPN is now required to access eTRACS off-campus. If you are not set up with VPN, please go here:https://www.sfu.ca/information-systems/services/sfu-vpn.html

Video recording: https://stream.sfu.ca/Media/Play/5067934a919c4155b6dfc6dde8934c411d 

April 14, 2021 Release Notes

Course Offerings

• Updated the "Instructors" tab to follow the 6SP Instructor Assignment interface

TTR

• "Process Status" will now automatically display on the badge when hovering over it (applies for all codes that have a Process Status column)

Stakeholder Search

• Added "Reports to Position Number" as an extra column in the results table

Document Management

• Implemented access control on the context menu buttons

April 1, 2021 Release Notes

Document Management

• Added feature to edit a file's metadata

• Added features to download and delete files 

6SP 

• Added feature to check education requirements when assigning an instructor to an offering 

• Improved logic when assigning a Continuing faculty member to a course outside their faculty - user is now prompted to select the Continuing rank, OTC II, or TBA

TTR 

• Fixed bug on summary page where profiles would not sort alphabetically when additional filters were added

Reports Hub

• Added an export button to the Study Leave Service Years report 

IAA Report

• Fixed an issue where courses were not sorted correctly by course number on the export 

Budget Planning

• Fixed issue on Budget Allocation page where users could not leave the faculty allocation amount blank 

Video recording: https://stream.sfu.ca/Media/Play/0cf9c62c12a644258f6b9260eab9a5ea1d

Join our eTRACS Community of Practice Team (Microsoft Teams):https://teams.microsoft.com/l/channel/19%3a445443dc06da4b07906f67e90c8adc5e%40thread.tacv2/General?groupId=0d1b72db-d954-449a-9501-254b4d971d8f&tenantId=04e8677e-c989-47b9-8619-d83d5a5f6c67

March 11, 2021 Release Notes

Document Management

• Added feature to create custom Folders 

• Added feature to upload files - can either done individual or bulk upload 

Triggered Events 

• Updated email signature to follow eTRACS branding

TTR

• Improved access control for the Notes tab - users can now have view only to Public notes, Public + Private, or have full access to create/delete their own Notes

Stakeholder Profile

• Fixed bug where changing the Rank in the dropdown would not update the Position Title automatically 

Video recording: https://stream.sfu.ca/Media/Play/0ec3ae9605704cd6b1ca9a0affe139db1d

February 25, 2021 Release Notes

Document Management

• Implemented initial framework and ability to create pre-set folders. Still a work in progress - no access to any users right now. 

Stakeholder Profile 

• Education History panel is now open for use. Track degrees, certifications, and designations for faculty & staff here. 

• Notes are now displayed on the Rank Details page 

• User Agreements has been moved into its own panel under Personal Details tab 

6SP 

• Added ability to edit projected maximum enrollment 

TTR 

• Fixed issue where the Pattern Even value would not update if dragged into a semester where the instructor's rank changed

• Fixed issue where records would not show in the transaction table if the code extended beyond the start/end term filters

• Fixed issue where the MX code could be dragged multiple times into the same semester

Miscellaneous

• Fixed breadcrumb links on several pages 

Video recording: https://stream.sfu.ca/Media/Play/b86cbf3306f449909b1c4eeb56bd40741d

Privacy Training: https://www.sfu.ca/archives/fippa/training.html

February 4, 2021 Release Notes

Triggered Events

• Officially launched our Triggered Events module to send automated emails from the system

• We will start by working with some pilot users to set up their emails 

• Eventually, there will be a request form on our Help Desk to submit email setups 

Budget Planning

• Salary Rates page now displays the Total Salary for Term Faculty Appointments (including custom rate adjustments)

•  Added grey headers to the TA/TM Budget Worksheet to better distinguish Requiring TA/TM vs. Not Requiring TA/TM

Reports Hub

• Renamed 'Workload Report' to 'Teaching Workload Report' to more accurately reflect what the report generates

Reminder to complete your TA Assignment Worksheet for Spring 2021 now that we have passed the end of the 3rd week of classes! It will be beneficial to you to start collecting this data in eTRACS now in preparation for our TA Mgmt Module. Labs will be added to this worksheet soon. 

Video recording: https://stream.sfu.ca/Media/Play/9ccd7a6cd810401d8086fa34cf35624f1d

Slides: eTRACS Sprint Review - February 4.pptx

January 15, 2021 Release Notes

Happy New Year! We are aiming to have our first sprint review of the year on February 4 - more details to come. In the meantime, we have been hard at work on several improvements: 

Budget Planning

• Implemented 'Hyperion Lock Date' which will lock all users from editing worksheets 

• System will take a snapshot of the budget records after Hyperion Lock Date has passed

TTR

• Implemented new 'Notes' tab to add general notes. These are not tied to a specific semester or code.  

• Choose between Public vs Private visibility levels (more functionality on this in the future)

Stakeholder Search

• Improved 'All Ranks' dropdown to limit only to options under your faculty/department

Course Offering Search

• Added Term Code (e.g. 1211) as a hidden column in the table

December 10, 2020 Release Notes

In this sprint review, we did a Year In Review and presented our tentative feature roadmap for 2021. We have decided to push our Triggered Events demo into February 2021. 

Video recording: https://stream.sfu.ca/Media/Play/257517478c1b46eba1fc3386b24ff4bc1d 

Reminders to those using the 6SP:

• Review your course plan and update any 'Z100' sections with the correct section number

• Remember to make your instructor changes in eTRACS first before SIMS 

November 26, 2020 Release Notes

Course Offerings

• Improved the backend logic for syncing instructor data from SIMS to eTRACS. 

• REMINDER: for

• faculties that are using eTRACS, users should always update eTRACS FIRST with any instructor changes and then update SIMS later. The intention is for eTRACS to become the source of truth for all instructor planning. 

6SP

• We've received several questions on how to export the 6SP once you're done course planning. While there currently isn't a way to export the 'grid' view of the 6SP, you can use the Course Offering search page to export a 'list' view instead. Simply set the range of terms, apply any filters, and hit 'Export'. You can also add additional columns by clicking 'Columns' on the right hand side of the table. 

November 12, 2020 Release Notes

6SP

• Added an icon on the grid to indicate a combined offering 

• Added an icon on the grid to indicate offerings that have Notes added 

• Fixed an issue where instructors were not showing up for the non-primary combined offerings 

• Courses with the primary component set to "Not Part of Load" are now marked in the first column 

• Added the rank and department for Continuing faculty to help differentiate between people with the same name 

TTR

• Fixed an issue with the department filter being locked down 

October 29, 2020 Release Notes

TTR 

• Added new code for Maximum Study Leave Increase (MX)

• Full documentation for this code will be coming soon to the Knowledge Base

• Modified the T(4) code to allow values beyond 4 (e.g. T(5)) for cases where an instructor teaches more in a specific semester

• Fixed issue with transaction table when switching from Activity Log tab to other tabs 

• Fixed issue where Notes were being cut off when hovering over the TTR grid 

Course Profile

• Added setting for managing Instructor Education Requirements (e.g. PEng)

Course Offering Search

• Added an extra column for Schedule (includes Day/Time/Room)

Video Recording: https://stream.sfu.ca/Media/Play/9b196fb59b394bd2923b731b14bdfba31d

October 15, 2020 Release Notes

TTR

• Added new code for Phased Retirement (PR)

• Full documentation for this code will be coming soon to the Knowledge Base

• Added a new Activity Log tab to track all changes made to the TTR 

Budget Planning 

• Improved Term Faculty Custom Blend Rate to allow for department-specific rates. Previously it would only allow for faculty-level rates 

• Added a Notes field when setting custom salary rates

Stakeholder Search

• Added computing ID as an extra column in the table 

Video recording: https://stream.sfu.ca/Media/Play/da21634cc662456888a6ee07b1fd5d7f1d 

October 1, 2020 Release Notes

Workload Report

• Created a new report to help track instructor workload by fiscal year and by rank 

• Added a pie chart for a visual representation  

6SP 

• Improvements to the Section field when adding a new offering

  • The default is now 'D100'. Previously it was 'Z100' as a placeholder section number. 

  • For graduate courses, the default is 'G100'. 

  • Changing the Section to a 'C' section will update the component and delivery mode to Online

  • 'Z100' sections are now highlighted in yellow to indicate that it needs to be updated 

• Fixed issue that was prompting the deletion of Continuing appointments

Stakeholder Search

• Added Employment Group and Employment Subgroup as extra columns 

Video recording: https://stream.sfu.ca/Media/Play/c6ce8bbfde8141569d3d2a3b13124d9b1d

September 17, 2020 Release Notes

Instructional Activities Analysis (IAA) Report

• Improved the export based on feedback from IRP

  • Added SIMS Class Number to the report

  • For all Section components, make the component type blank

  • Marked co-op courses with the instructor ". Coop"

Budget Planning

• Added the ability for Directors of Admin to set custom blended salary step increases for Term Faculty Appointments

TTR 

• Extended the End Term dropdown to be 10 years from the Start Term for Admin Appointment (A), Admin Leave (AL), and Course Release (CR)

6SP

• Fixed an issue for non-departmentalized faculties where the instructor assignment would not assign to an existing teaching rank for that time period

Video recording: https://stream.sfu.ca/Media/Play/cacd81d518c84999a17fe917ff935fac1d

September 3, 2020 Release Notes

Budget Planning

• Added charts/graphs on the Budget Summary page to give DAs a visual representation of the budget

  • Bar graph for department and rank breakdown

  • Progress chart to compare department budgets with allocated amounts 

• Added percentage (%) columns to the Department tab for AFTE and budget amounts 

• Improved the Enrollment tab by adding Previous Year actuals and course level breakdowns (100, 200, 300, 400) 

Reports

• Created a new Study Leave Service Years report to view accumulations of service years from the TTR

TTR

• Included Labs into the TTR so that they can begin counting towards an instructor's workload if needed

• Added section number to the course title under the 'Banked/Taught Courses' tab 

Video recording: https://stream.sfu.ca/Media/Play/c65aa816f2c64e6c898b4a1ab5f384591d

August 20, 2020 Release Notes

Budget Planning

• Added quick-view statistics cards to the TI Budget Worksheet for easy reference to the budget numbers

• Added a 'Sync' button to the TI Budget Worksheet to pull the latest course changes from the 6SP 

• Redesigned the Summary Page to have a new table with tabs to switch views, making it easier to slice the data in different ways  

• Added functionality for Director of Admins to set an Opening Date, upon which the spreadsheets will be opened to the managers

Reports

• Created a new Leaves Summary Report to view all leaves which have been entered in the TTR (past, current, and future)

TTR

• Improved the start/end term filters so that it will remember your selection for each instructor

Video recording: https://stream.sfu.ca/Media/Play/634d4b6749474e1da7aed05c6665f4391d

August 6, 2020 Release Notes

Budget Management

• Added an Export button to TI Budget Worksheet and TA/TM Budget Worksheet (exports to excel file)

Course Management

• Added a new code in the TTR: Modified Appointment (MA). For more info on how to use this code, click here.

• Created the TA Assignment Worksheet for users to assign TAs to their respective tutorials 

Staff Job Updates

• Creating staff ranks nightly for Faculty of Environment stakeholder profiles

Video recording: https://stream.sfu.ca/Media/Play/57a7cc8489a24153bd9f90a7f0e0e6fe1d

January 31, 2020 Release Notes

Course Management

• Fixed issue where Course Equivalencies and Course Releases would not be deleted when dragged into the garbage can 

January 22, 2020 Release Notes

Course Management

• Updates from SIMS are now running nightly for course profiles, course offerings, and instructors.

• Added an Export button to the Course Profile Search (exports to .csv file)

• Updated Course Profile Search table to our new theme (similar to Course Offering Search)

• The TTR Garbage Can will now appear directly below your cursor when dragging codes out of the pattern

Stakeholder Management

• Added restriction on adding/editing ranks so that users can only assign academic units within their own department