Contract Renewal normally happens only once during a faculty member's appointment. The folder should be labelled with the year of the renewal. For example:
Contract Renewal 2019-2020
RRSDA | 1999-019 – Renewal, Tenure, Promotion and Salary Review Files |
Retention | CY final decision concluded + 1 year |
Documents Retained in Personnel File (see RRSDA 1996-004 & 1999-019)
- Board of Governors Final Approval/President’s Letter (June 30)
- Dean’s recommendation letter (February 15)
- TPC recommendation letter (no vote) (January 15)
- TPC draft assessment letter (December 1)
- Additional information from Faculty member in response to any recommendation
- Materials and timeline notifications (August 30 & May 1)
- Candidate written application (May 1)
- Departmental Criteria and Standards
- Any appeal documentation (ie. candidate letters, candidate appeal information, FRC recommendations)
Destruction Date |
|
Documents Destroyed at end of Retention Period
Includes working records with no further administrative value after the tenure/promotion cycle.
- Candidate CV
- Statements for research, teaching, service
- Publications, research in progress
- Other information – percentage of contribution, citation count, ranking/quality of journals, special teaching preparation, committee/administrative responsibilities, letters of support for teaching/research
- Teaching information including detailed teaching evaluations prepared by students, teaching load and exam/assignment information, summaries of teaching survey and grade distributions.
- Any voting information.