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1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years |
| Documents Retained in Personnel File | Document Type | Office of Responsibility (for viewing) |
|---|---|---|
Recommendation for Appointment Form | Recommendation for Appointment Form | |
New Position Request Form | New Position Request Form | |
Dean's Appointment Recommendation | Recommendation for Appointment Letter | |
Chair's/Director's appointment recommendation (or Search Committee Chair) | Recommendation for Appointment Letter | |
Formal recommendation from TPC on the granting of tenure, with reasons (if applicable) | ||
Copy of "Provisional Offer" (if applicable) | Provisional Offer | |
Non-advertised Positions - Request for Approval Form (if applicable) | ||
Funding agreement (if external funding) | ||
Candidate application (CV, application letter, research and teaching statements) | ||
Reference letters - a minimum of 3 letters | Reference Letter Referee Information | |
Non-original signature written confirmation (if applicable) | ||
Proof of Highest Degree (required for new hire) | ||
Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable) | ||
Copy of advertisement(s) and documentation of distribution/length of posting (where search is involved) | ||
Application documents received from short-listed candidates (where search is involved) | ||
Documentation (e.g. a spreadsheet) of why each Canadian/PR did not meet the advertised requirements (where search is involved and if applicable) |
| Documents Destroyed at end of Retention Period | Document Type | Office of Responsibility (for viewing) |
|---|---|---|
| VPA (& all below) | ||
| VPA (& all below) |