Continuing Appointment normally happens when a faculty member first gains a continuing teaching appointment with SFU. The folder should be labelled with the appointment position. For example:
Assistant Professor Professor Appointment
Appointment Amendments
For the progression from Assistant Professor to Associate Professor and tenure promotion to Professor should be captured in the section 'Renewal, Tenure & Promotion (RTP) instead.
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| Documents Retained in Personnel File | Document TypeName in eTRACS | Office of Responsibility (for viewing) |
|---|---|---|
Recommendation for Appointment Form | Recommendation for Appointment Form | |
New Position Request Form | New Position Request Form | |
Dean's Appointment Recommendation | Recommendation for Appointment Letter | |
Chair's/Director's appointment recommendation (or Search Committee Chair) | Recommendation for Appointment Letter | |
Formal recommendation from TPC on the granting of tenure, with reasons (if applicable) | ||
Copy of "Provisional Offer" (if applicable) | Provisional Offer | |
Non-advertised Positions - Request for Approval Form (if applicable) | Non Advertised Position Request Form | |
Funding agreement (if external funding) | ||
Candidate application (CV, application letter, research and teaching statements) | Cover Letter Initial CV | |
Reference letters - a minimum of 3 letters | Reference Letter Referee Information | |
Non-original signature written confirmation (if applicable) | ||
Proof of Highest Degree (required for new hire) | Proof of Degree Transcript | |
Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable) | Proof of Permanent Residency Work Permit | |
Copy of advertisement(s) and documentation of distribution/length of posting (where search is involved) | Advertisement | |
Application documents received from short-listed candidates (where search is involved) | ||
Documentation (e.g. a spreadsheet) of why each Canadian/PR did not meet the advertised requirements (where search is involved and if applicable) |
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