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The electronic folder can be labelled as the sample below:
Sessional Instructor FileAppointments
Payroll Documents
2021 Appointments
Spring 2021 CMPT
File Naming Convention
(TBD - Under Review by FERM Working Group)
Phoebe: Copy from Visiting Faculty, will it apply to SI too? → Lastname_Firstname_ApptType_DocType_Dept
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- Will there be any centralized control over folder trees or will this be driven entirely by the original owner/creator?
- If an SI becomes a TL or continuing Faculty who retains access over the original SI appointments? The original department or the new department? How will new ownership be assigned?
- How will data structure (folders and files) accesses be maintained over time as stakeholder positions at SFU change?
- Who If an SI is working across Faculties, who should have access to employee files if the employee is under joint appointment (i.e., History and Hellenic Study)? What if the appointment is a cross faculty appointment access to their contract documents? Payroll documents?
Retention Questions
- If someone (e.g. SI or term faculty) has been inactive at SFU for a period long enough for their documents to have exceeded the RRSDA for that category, and then comes back to SFU in the same or a different capacity, will those documents be accessible/reactivated?
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