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Personnel Files
Documents for Review
Documents *Mandatory | Document Retention | Required? | Document Type in eTRACS | Office of Primary Responsibility (OPR) i.e. decision maker in the process | Access ie. Faculty Department level, Faculty Dean's office level, everyone at Dean's office level outside own faculty | |
|---|---|---|---|---|---|---|
| Total Retention Period | RRSDA | |||||
Salary review package may include letter, CV for past 2 years, teaching dossier/philosophy | Salary Review Package | |||||
Director's Recommendation Letter assume Copy of recommendation to faculty member is the same document | Recommendation Letter for Salary Review | |||||
Dean's Recommendation Letter assume Copy of recommendation to faculty member is the same document | Recommendation Letter for Salary Review | |||||
| Salary Review Step Acceptance Letter | Salary Review Step Acceptance Letter | |||||
| Salary Review Appeal documents | Salary Review Appeal | |||||
| Faculty Annual Salary Report | Faculty Annual Salary Report | |||||
| Faculty/Department Level Documents | ||||||
Electronic Folders & File Naming Conventions
The electronic folder can be labelled as the sample below:
2019-2020 Limited Term Lecturer2020
2017-2018
2015-2016
(TBC)
File Naming Convention
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