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| Documents Checklist | Document Retention | Document Type | Office of Responsibility (for viewing) |
|---|---|---|---|
| Appointment Letter From Dean (Copy of signed letter); Dean's office keeps original | |||
| Checklist for University Research Associate Appointments | |||
| Recommendation for Appointment Form | |||
| Copies of any letters/correspondence from faculty requesting hire (with details of recommendation) | |||
| Research Accounting approval (likely email) | |||
| Resume/CV and/or application | |||
| Proof of Highest Degree | |||
| General Privacy and Confidentiality Agreement | |||
| Personal Data Form | |||
TD1-BC Form | |||
TD1 Federal Form | |||
| Copy of Work Permit or Permanent Resident Card and Social Insurance Number (if applicable) | |||
| Banking information – void cheque/direct deposit information |
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Chairs (including CRC)
Apart from the continuing teaching rank of the Faculty member, he/she may have other appointments e.g. CRC. In this scenario, a sub section named "Canada Research Chairs" should be added under Recruitment & Appointment section
Canada Research Chairs
| Info | ||
|---|---|---|
| ||
1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years |
Checklist for CRC Appointment
Documents Checklist | Document Retention | Document Name in eTRACS | Office of Responsibility (for viewing) |
|---|---|---|---|
| Recommendation Memo of the faculty member for the CRC position in a research area (Director to Dean) | Retained | Recommendation for Appointment Letter | |
| Recommendation Memo of the faculty member for the CRC position in a research area (Dean to VPA) | Retained | Recommendation for Appointment Letter | |
| Recommendation Memo of the faculty member for the CRC position in a research area (VPA to University Appointments Committee) | Retained | Recommendation for Appointment Letter | |
| Recommendation Memo of the faculty member for the CRC position in a research area (Chair of University Appointments Committee to President) | Retained | Recommendation for Appointment Letter | |
| Notice of award and acceptance | Retained | Award Acceptance Notification | |
| Notice of successful CRC appointment | Retained | Award Acceptance Notification |
Checklist for Chair Appointment
Documents Checklist | Document Retention | Document Name in eTRACS | Office of Responsibility (for viewing) |
|---|---|---|---|
| CV | |||
| Intention to apply related documents | |||
| Reference Letters (maybe at FR only?) | |||
Previous package document for renewal | |||
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