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titleRRSDA Reference

1996-004 Personnel Files: Academic Employees (Continuing)

Normal Retention: CY employment terminated + 60 years

Checklist for Work Permit/ PR Documentation

Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)

Foreign Worker Application Form (FR to Foreign Worker Recruitment Unit in HRSDC)


Foreign worker application form e.g. LMIA aplication 

Retained
  •  Foreign Worker Application Form

Foreign Worker Recruitment  Letter (FR to Foreign Worker Recruitment Unit in HRSDC)


A letter to Foreign Worker Recruitment Unit Employer Services with Foreign Academic Recruitment Summary

Retained
  •  Foreign Worker Recruitment Letter 

Follow up Letter to HRSDC (not apply to standard procedures)


A follow up letter to HRSDC to expedite the application process (Director of FR to HRSDC)

Retained
  •  Correspondence of Foreign Worker Recruitment

Labour Market Opinion (LMO) Confirmation

Confirming the immigration authorization (Service Canada to SFU)

Retained
  •  Confirmation of Labour Market Opinion

Application of Work Permit


Letter to Canadian Embassy for application of work permit (FR to the Canadian Embassy)

Retained
  •  Work Permit Application

Work permit


Copy of Government of Canada work permit

Retained
  •  Work Permit

BC Provincial Nominee Program 


Apply for immigration under Provincial Nominee Program (FR to Ministry of Economic Development)

Retained
  •  Related documents for BC Provincial Nominee Program 

Permanent Residency Application form


Retained
  •  Permanent Residency Application Form

Confirmation of permanent residency


Copy of Government of Canada permanent residency approval e.g. photocopy of PR card in both sides

Retained
  •  Proof of Permanent Residency

Cheque requisitions /
Travel and Business Expense Claim /
Moving and Relocation Expense Claim


Note: can we move this to 'Relocation Expenses' subsection?

Retained
  •  Relocation Expense Reimbursement Request

Temporary and permanent employment validation


Documents regarding employment validation - communication with HRDC and faculty member arranging validation   (FR to faculty member/HRDC)

Retained
  •  Employment Validation





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