(non-continuing appointment)
A temporary appointment may be made where there is a need for the temporary employment of a teaching faculty member and/or where only temporary or contingent funding for the position is available.
Types of non-continuing appointments are including:
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Term Teaching-Research Faculty Appointments Case
A term appointment may be made where there is a need for the temporary employment of a teaching faculty member and/or where only temporary or contingent funding for the position is available. For example:
Term Associate Professor
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RRSDA |
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Checklist for Term Teaching-Research Faculty Appointments
| Documents |
|---|
| Retained in Personnel File | Document Type | Office of Responsibility (for viewing) |
|---|
Personal Data Form | Personal Data Form | |
| Recommendation for Appointment Form | Recommendation for Appointment Form | |
| Appointment Letter (Copy of signed letter); Dean's office keeps original | Final Offer? | |
| Resume/CV | Resume / Initial CV | |
Proof of Highest Degree | Proof of Degree | |
General Privacy and Confidentiality Agreement | General Privacy and Confidentiality Agreement | |
TD1-BC Form | TD1 BC Form | |
| TD1 Federal Form | TD1 Federal Form | |
| Copy of Permanent Resident Card or Work Permit and Social Insurance Number (if applicable) | Proof of Permanent Residency | |
SFUFA Dues Form | SFUFA Dues Form |
Does VPA want to see these document?
Faculty
Visiting Faculty Appointment (where does this belong?)
A visiting faculty member must be a person who holds a position at the rank of Instructor, Assistant, Associate or Full Professor in a recognized university, or who holds an equivalent position in another appropriate organization. For example:
Visiting Faculty
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| Documents Destroyed at end of Retention Period | Document Type | Office of Responsibility (for viewing) |
|---|---|---|
| VPA (& all below) | ||
| VPA (& all below) |
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Visiting Faculty Appointment
RRSDA | 1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Retention | N/A |
Checklist for Visiting Faculty Appointments
| Documents |
|---|
| Retained in Personnel File | Document Type | Office of Responsibility (for viewing) |
|---|---|---|
| Recommendation for Appointment Form | Recommendation for Appointment Form | |
| Appointment Letter (Copy of signed letter); Dean's office keeps original | Final Offer? | |
| Copies of any letters (or correspondence) regarding invitation/acceptance | Invitation or Acceptance of Offer | |
| Resume/CV | Resume / Initial CV | |
| Application | Cover Letter? | |
Proof of Highest Degree | Proof of Degree | |
General Privacy and Confidentiality Agreement | General Privacy and Confidentiality Agreement | |
Personal Data Form | Personal Data Form | |
TD1-BC Form | TD1 BC Form | |
| TD1 Federal Form | TD1 Federal Form | |
| Copy of Permanent Resident Card or Work Permit and Social Insurance Number (if applicable) | Proof of Permanent Residency |
Post Retirement Appointment
A retired Member may be offered a full- or part-time post retirement appointment
Post Retirement Faculty
Questions:
- If it's an internal appointment (home department of the retired faculty member) wouldn’t this all be a part of their continuing faculty file?
- If it’s a cross-department post retirement appointment, wouldn’t it be part of their continuing employee file from their home department? Or would each department have an individual file structure for that person?
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| Documents Destroyed at end of Retention Period | Document Type | Office of Responsibility (for viewing) |
|---|---|---|
| VPA (& all below) | ||
| VPA (& all below) |
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Post Retirement Appointment
RRSDA | 1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Retention | N/A |
Checklist for Post Retirement Appointments
| Documents |
|---|
| Retained in Personnel File | Document |
|---|
| Type | Office of Responsibility (for viewing) |
|---|
| Recommendation for Appointment Form | Recommendation for Appointment Form | |
| Appointment Letter (Copy of signed letter); Dean's office keeps original | Final Offer? | |
| Rationale for appointment and any relevant background documentation | Rationale for Appointment | |
General Privacy and Confidentiality Agreement | General Privacy and Confidentiality Agreement | |
Personal Data Form | Personal Data Form | |
SFUFA Dues Form | SFUFA Dues Form |
Sessional Instructor Appointment
Sessional Instructor appointment is handled in faculties only, FR will not keep these documents. The folder can be labelled as the sample below:
Sessional Instructor
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1996-002 Personnel Files: Academic Employees (Non-Continuing)
N/A
Checklist for Sessional Instructor Appointments
| Documents Destroyed at end of Retention Period | Document Type | Office of Responsibility (for viewing) |
|---|
Appointment form (SI)
Appointment Letter
Curriculum Vitae
TSSU Privacy Form
TSSU Assignment of Wages form
TD1-BC Form
TD1 Federal Form
Overload Teaching Contract
http://www.sfu.ca/faculty-relations/appointments/other/overload-teaching.html - this includes staff teaching on overload.
There are two categories of OTC:
- Those appointed as OTC 1 will be assigned tutorial and/or laboratory instruction.
- Those appointed as OTC 2 will be assigned the overall preparation and presentation of an academic course given by a department or program and in addition may be assigned tutorial and/or laboratory instruction.
- Approval from Department Chair (if applicable)
- Exception Memo (if applicable)
- Proof of Degree (if applicable)
Teaching and Research Faculty Appointments Case
| Info | ||
|---|---|---|
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1996-004 Personnel Files: Academic Employees (Continuing) CY of termination + 60 years |
Checklist for overload teaching appointment for teaching and research faculty members
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Documents Checklist
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Document Retention
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Document Type
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Office of Responsibility (for viewing)
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Term Teaching-Research Faculty Appointments Case
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| VPA (& all below) | ||
| VPA (& all below) |
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Sessional Instructor Appointment
RRSDA | 1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Retention | N/A |
Checklist for
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Documents Checklist
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Document Retention
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Sessional Instructor Appointments
| Documents Retained in Personnel File | Document Type | Office of Responsibility (for viewing) |
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University Research Associate (where does this belong?)
The position of University Research Associate is intended primarily to be a full-time research position for a person having academic qualifications similar to those required for appointment to the faculty. The individual may attain project tenure but continuation of the position will be dependent upon the availability of funds. For example:
University Research Associate
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) N/A |
Checklist for URA appointment
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Checklist for Chair Appointment
Documents Checklist
| Documents Destroyed at end of Retention Period | Document Type | Office of Responsibility (for viewing) |
|---|
TD1-BC Form
TD1 Federal Form
Chairs (and CRCs)
Apart from the continuing teaching rank of the Faculty member, he/she may have other appointments e.g. CRC. In this scenario, a sub section named "Canada Research Chairs" should be added under Recruitment & Appointment section
Canada Research Chairs
| Info | ||
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1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years |
Checklist for CRC Appointment
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Documents Checklist
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Document Name in eTRACS
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Office of Responsibility (for viewing)
| VPA (& all below) | ||
| VPA (& all below) |
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OTC II ?
RRSDA |
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Retention | N/A |
Checklist for Sessional Instructor Appointments
| Documents Retained in Personnel File | Document Type | Office of Responsibility (for viewing) |
|---|---|---|
| Documents Destroyed at end of Retention Period | Document Type | Office of Responsibility (for viewing) |
|---|
| VPA (& all below) | ||
| VPA (& all below) |
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