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| Documents Checklist | Document Retention | Document Type | Office of Responsibility (for viewing) |
|---|---|---|---|
| Appointment Letter From Dean (Copy of signed letter); Dean's office keeps original | Final Offer | ||
| Recommendation for Appointment Form | Recommendation for Appointment Form | ||
| Copies of any letters/correspondence from faculty requesting hire (with details of recommendation) | Recommendation Letter for Appointment Letter ? | ||
| Research Accounting approval (likely email) | Approval of Research Accounting | ||
| Resume/CV and/or application | CV | ||
| Proof of Highest Degree | Proof of Degree | ||
| General Privacy and Confidentiality Agreement | General Privacy and Confidentiality Agreement | ||
| Personal Data Form | Personal Data Form | ||
TD1-BC Form | TD1 BC Form | ||
TD1 Federal Form | TD1 Federal Form | ||
| Copy of Work Permit or Permanent Resident Card and Social Insurance Number (if applicable) | Proof of Permanent Residency / Work Permit | ||
| Banking information – void cheque/direct deposit information | Banking Information |
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Documents Checklist | Document Retention | Document Name in eTRACS | Office of Responsibility (for viewing) |
|---|---|---|---|
| Recommendation Memo of the faculty member for the CRC position in a research area (Director to Dean) | Retained | Recommendation Letter for Appointment Letter | |
| Recommendation Memo of the faculty member for the CRC position in a research area (Dean to VPA) | Retained | Recommendation Letter for Appointment Letter | |
| Recommendation Memo of the faculty member for the CRC position in a research area (VPA to University Appointments Committee) | Retained | Recommendation Letter for Appointment Letter | |
| Recommendation Memo of the faculty member for the CRC position in a research area (Chair of University Appointments Committee to President) | Retained | Recommendation Letter for Appointment Letter | |
| Notice of award and acceptance | Retained | Award Acceptance Notification | |
| Notice of successful CRC appointment | Retained | Award Acceptance Notification |
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