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Documents Checklist | Document Retention | Document Type | Office of Responsibility (for viewing) |
|---|---|---|---|
Letter from Vice-President Academic with final decision (July 1) | Retained CY employment terminated + 60 years | Final Decision of Retention Award | |
| Dean's Recommendation Letter for retention award (May 1) | Retained CY employment terminated + 60 years | Recommendation Letter for Retention Award | |
| TPC's Recommendation Letter for retention award (March 1) | Retained CY employment terminated + 60 years | Recommendation Letter for Retention Award | |
Additional information from Faculty member in response to any recommendation | Retained CY employment terminated + 60 years | Additional Information response to any recommendation | |
Letter from TPC Chair regarding materials and timeline (January 15) | Retained CY employment terminated + 60 years | Materials and timeline notifications | |
Initial application/nomination letter from the Dean or faculty member for retention award (December 15) | Retained CY employment terminated + 60 years | Application or Nomination for Retention Award | |
Any appeal documentation | Retained CY employment terminated + 60 years | Any Appeal Documentation | |
Retention award start date Email Faculty member continued to receive retention award despite it expiring. Start date changed to not trigger retroactive payments | Retained CY employment terminated + 60 years | Retention Award Start Date Confirmation Email | |
| Statements of research, teaching and service | CY final decision concluded + 1 year | Research and Teaching Statements | |
| Curriculum Vitae | CY final decision concluded + 1 year | CV | |
| Publications, research in progress | CY final decision concluded + 1 year | Publications or Research in Progress | |
| Teaching evaluation summary | CY final decision concluded + 1 year | Summary of Teaching Information | |
| Other information as requested by the TPC or provided by the candidate | CY final decision concluded + 1 year | Supplementary Information | |
| Information from other nominees/unsuccessful candidates | CY final decision concluded + 1 year | Information of other nominees or unsuccessful candidates |
Notes
- No RRSDA specifically mentions Retention Fund Awards – used 1999-019 as the information collected is similar – okay as per Paul Hebbard – Records Management (October 4, 2007)
- The TPC may request additional information if they feel it is necessary for making a recommendation