...
Types of non-continuing appointments include:
Table of Contents
Term Teaching-Research Faculty Appointments Case
A term appointment may be made where there is a need for the temporary employment of a teaching faculty member and/or where only temporary or contingent funding for the position is available. For example:
Term Associate Professor
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) N/A |
Checklist for Term Teaching-Research Faculty Appointments
...
Personal Data Form
...
- Personal Data Form
...
- Recommendation for Appointment Form
...
- Final Offer
...
- CV
...
Proof of Highest Degree
...
- Proof of Degree
...
General Privacy and Confidentiality Agreement
...
- General Privacy and Confidentiality Agreement
...
TD1-BC Form
...
- TD1 BC Form
...
- TD1 Federal Form
...
- Proof of Permanent Residency
...
SFUFA Dues Form
...
- SFUFA Dues Form
...
- Banking information
...
Performance Management Documents
As the temp appointment will go through biennial performance reviews
...
- Performance Review
...
VPA (& all below)
Visiting Faculty Appointment (Paid)
A visiting faculty member must be a person who holds a position at the rank of Instructor, Assistant, Associate or Full Professor in a recognized university, or who holds an equivalent position in another appropriate organization. For example:
Visiting Faculty Appointment
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Checklist for Visiting Faculty Appointments
...
- Recommendation for Appointment Form
...
- Final Offer
...
Copies of any letters (or correspondence) regarding invitation/acceptance
or
Signed Appointment Letter
...
- Invitation or Acceptance of Offer
...
- Recommendation Letter for Appointment
...
- Request for appointment from faculty member
...
- CV
...
- Cover Letter
...
Proof of Highest Degree
...
- Proof of Degree
...
General Privacy and Confidentiality Agreement
...
- General Privacy and Confidentiality Agreement
...
Personal Data Form
...
- Personal Data Form
...
TD1-BC Form
...
- TD1 BC Form
...
- TD1 Federal Form
...
- Proof of Permanent Residency
...
- Banking Information
...
Post Retirement Appointment
A retired Member may be offered a full- or part-time post retirement appointment
Post Retirement Faculty
Questions:
- If it's an internal appointment (home department of the retired faculty member) wouldn’t this all be a part of their continuing faculty file?
- If it’s a cross-department post retirement appointment, wouldn’t it be part of their continuing employee file from their home department? Or would each department have an individual file structure for that person?
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Checklist for Post Retirement Appointments
...
- Recommendation for Appointment Form
...
- Recommendation Letter for Appointment
...
- Final Offer
...
- Rationale for Appointment
...
General Privacy and Confidentiality Agreement
...
- General Privacy and Confidentiality Agreement
...
Personal Data Form
...
SFUFA Dues Form
...
- SFUFA Dues Form
...
- Banking Information
...
Sessional Instructor Appointment
Sessional Instructor appointment is handled in faculties only, FR will not keep these documents. The folder can be labelled as the sample below:
Sessional Instructor Appointment
Note: SI appointments are handled in faculty and FR will not see these files
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Checklist for Sessional Instructor Appointments
Questions to be explored during reviewing the document checklists:
- Are there any documents missing in the list?
- Any of the documents below are mandatory for SI appointments such that we can ensure the personal file's completeness?
- What are the requirements to keep these? e.g. legal requirement? base on experience? request from Dean or any other people?
- Any user story to justify the retention period of the documents e.g. how long it has to be kept? Example as below:
| Info | ||
|---|---|---|
| ||
| As a Faculty Personnel Files handler in the faculty, I want to keep the Session Instructor Appointments related documents for two years after the contract completed, so that I can take a reference to the old appointment letters for re-use purposes. |
- Who can see these documents? If the SI is in FoE, can FASS can see these documents too? Will all documents under this section be shared or limited to the appointment form and letter?
- Will these documents be shared to FR?
- Will faculty to be one to upload these documents?
...
Appointment form (SI)
...
- Application Form for Sessional Instructor
...
Appointment Letter
...
- Final Offer
...
Curriculum Vitae
...
- CV
...
TSSU Privacy Form
...
- TSSU Privacy Form
...
TSSU Assignment of Wages Form
...
- TSSU Assignment of Wages form
...
- General Privacy and Confidentiality Agreement
...
- Personal Data Form
...
TD1-BC Form
...
- TD1 BC Form
...
TD1 Federal Form
...
- TD1 Federal Form
...
- Banking Information
...
Overload Teaching Contract
http://www.sfu.ca/faculty-relations/appointments/other/overload-teaching.html - this includes staff teaching on overload.
There are two categories of OTC:
- Those appointed as OTC 1 will be assigned tutorial and/or laboratory instruction.
- Those appointed as OTC 2 will be assigned the overall preparation and presentation of an academic course given by a department or program and in addition may be assigned tutorial and/or laboratory instruction.
- Approval from Department Chair (if applicable)
- Exception Memo (if applicable)
- Proof of Degree (if applicable)
Teaching and Research Faculty Appointments Case
| Info | ||
|---|---|---|
| ||
1996-004 Personnel Files: Academic Employees (Continuing) CY of termination + 60 years |
Checklist for overload teaching appointment for teaching and research faculty members
...
Documents Checklist
...
Document Retention
...
Document Type in eTRACS
...
Office of Responsibility (for viewing)
...
- Overload Teaching Contracts Form
...
- Overload Teaching Appointment Letter
...
Term Teaching-Research Faculty Appointments Case
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) |
Checklist for overload teaching appointment for term teaching and research faculty members
...
Documents Checklist
...
Document Retention
...
Document Type in eTRACS
...
Office of Responsibility (for viewing)
...
- Overload Teaching Contracts Form
...
- Overload Teaching Appointment Letter
...
University Research Associate
The position of University Research Associate is intended primarily to be a full-time research position for a person having academic qualifications similar to those required for appointment to the faculty. The individual may attain project tenure but continuation of the position will be dependent upon the availability of funds. For example:
University Research Associate
| Info | ||
|---|---|---|
| ||
1996-002 Personnel Files: Academic Employees (Non-Continuing) N/A |
Checklist for URA appointment
...
- Final Offer
...
- Recommendation for Appointment Form
...
- Recommendation Letter for Appointment?
...
- Approval of Research Accounting
...
- CV
...
- Proof of Degree
...
- General Privacy and Confidentiality Agreement
...
- Personal Data Form
...
TD1-BC Form
...
- TD1 BC Form
...
TD1 Federal Form
...
- TD1 Federal Form
...
- Proof of Permanent Residency
- / Work Permit
...
- Banking Information
...
Chairs (and CRCs)
Apart from the continuing teaching rank of the Faculty member, he/she may have other appointments e.g. CRC. In this scenario, a sub section named "Canada Research Chairs" should be added under Recruitment & Appointment section
Canada Research Chairs
| Info | ||
|---|---|---|
| ||
1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years |
Checklist for CRC Appointment
...
Documents Checklist
...
Document Type in eTRACS
...
Office of Responsibility (for viewing)
...
- Recommendation Letter for Appointment
...
- Recommendation Letter for Appointment
...
- Recommendation Letter for Appointment
...
- Recommendation Letter for Appointment
...
- Award Acceptance Notification
...
- Award Acceptance Notification
...
Checklist for Chair Appointment
...
Documents Checklist
...
Document Type in eTRACS
...
Office of Responsibility (for viewing)
...
- CV
...
- Intention to apply for Chair Appointment
...
- Reference Letter
...
Previous package document for renewal
...