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- Who can see these documents? If the SI is in FoE, can FASS can see these documents too? Will all documents under this section be shared or limited to the appointment form and letter?
- Will these documents be shared to FR?
- Will faculty to be one to upload these documents?
| Documents Checklist | Document Retention | Document Type in eTRACS | Office of Responsibility (for | |||
|---|---|---|---|---|---|---|
| retaining the records) | Access | ||||||
|---|---|---|---|---|---|---|---|
| Retention | Total Retention Period | RRSDA | Authorities | ||||
Appointment form (SI) | Retained | e.g. two years after the contract completed because I can take it as reference for similar appointment in the future | e.g. 1994-002 |
|
| e.g. Dean's office | Dean's office in the Faculty, everyone in Dean's office outside own faculty |
Appointment Letter |
| ||||||
Curriculum Vitae |
| ||||||
TSSU Privacy Form |
| ||||||
TSSU Assignment of Wages Form |
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| General Privacy and Confidentiality Agreement |
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| Personal Data Form |
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TD1-BC Form |
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TD1 Federal Form |
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| Banking information – void cheque/direct deposit information |
| ||||||
Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable) | Retained |
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