...
Documents *Mandatory | Document Retention | Required? | Document Type in eTRACS | Office of Responsibility (for retaining the records/ decision maker in the process) | Access ie. Faculty Department level, Faculty Dean's office level, everyone at Dean's office level outside own faculty | |
|---|---|---|---|---|---|---|
| Total Retention Period | RRSDA | |||||
Appointment forms (SI) * | CY of last employment contract + 7 years | 1999-045 | Yes - for payroll |
| Dean's Office Undergraduate Programs (FoE) | Undergraduate Programs (FoE) Payroll(?) |
| Appointment letter |
| |||||
| Offer Letter * |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | |||
| Application Package - may include letters of application, resumes and CVs, statements of teaching philosophy and research interests, reference letters, teaching evaluations and material, correspondence, evaluative memoranda, interview questions and answers, reference checks, eligibility criteria, scoring and ranking sheets. | CY competition completed + 1 year | 1999-024 | Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | ||
Curriculum Vitae or Resume * | CY of last employment contract + 7 years | 1999-045 | Yes |
| Dean's Office Undergraduate Programs (FoE) | Undergraduate Programs (FoE) |
TSSU Assignment of Wages Form | Yes |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) Payroll(?) | ||
| General Privacy and Confidentiality Agreement | Yes - one time for new hires |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | ||
| Personal Data Form | Yes - one time for new hires |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) Payroll(?) | ||
TD1-BC Form | Yes - one time for new hires |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) Payroll(?) | ||
TD1 Federal Form | Yes - one time for new hires |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) Payroll(?) | ||
| Banking information – void cheque/direct deposit information | Yes - one time for new hires |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) Payroll(?) | ||
Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit and SIN Letter (if applicable) | Yes - for each appointment or reappointment |
| Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | ||
Performance Evaluations by a Faculty Supervisor | Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | ||||
| Disciplinary Notices or Reports | Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | ||||
| Memos | ||||||
| Correspondence (ie. emails) | Undergraduate Programs (FoE) | Undergraduate Programs (FoE) | ||||
| Faculty/Department Level Documents | ||||||
| Faculty of Health Sciences Workspace Request Form | ||||||
...