...
| Info | ||
|---|---|---|
| ||
1996-004 Personnel Files: Academic Employees (Continuing) Normal Retention: CY employment terminated + 60 years and 1999-019 – Renewal, Tenure, Promotion and Salary Review Files CY final decision concluded + 1 year |
Revised after new CA
| Documents Checklist | Document Retention | Document Type | Office of Responsibility (for viewing) | ||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Board of Governors Final Approval/President’s Letter (June 30) | Retained CY employment terminated + 60 years | Final Approval of Tenure and Promotion | |||||||||||||||||||
Dean’s recommendation letter including salary step (February 15) is it the same copy of recommendation to faculty member? | Retained CY employment terminated + 60 years | Recommendation Letter for Tenure and Promotion | |||||||||||||||||||
TPC recommendation letter including salary step (January 15) | Retained CY employment terminated + 60 years | Recommendation Letter for Tenure and Promotion | |||||||||||||||||||
TPC draft assessment letter (December 1) | Retained CY employment terminated + 60 years | TPC Draft Assessment Letter for Tenure and Promotion | |||||||||||||||||||
Additional information from Faculty member in response to any recommendation | Retained CY employment terminated + 60 years | Additional Information response to any recommendation | |||||||||||||||||||
| Statements for research, teaching, service (Sep 1) | CY final decision concluded + 1 year | Research and Teaching Statements | |||||||||||||||||||
Materials and timeline notifications (August 30 & May 1) | Retained CY employment terminated + 60 years | Materials and timeline notifications | |||||||||||||||||||
| Publications, research in progress (May 15) | CY final decision concluded + 1 year | Publications or Research in Progress | |||||||||||||||||||
Reference Letters | CY final decision concluded + 1 year | Reference Letter | |||||||||||||||||||
| Reference Letters Authentication | CY final decision concluded + 1 year | Reference Letter Authentication | |||||||||||||||||||
Anonymized versions of reference letters | CY final decision concluded + 1 year | Anonymized Reference Letter | |||||||||||||||||||
Biographies and CVs from external referees | CY final decision concluded + 1 year | Biographies and CVs from external referees | |||||||||||||||||||
Correspondence with external referees (requests for participation, instruction letters to confirmed referees, thank you letters) | CY final decision concluded + 1 year | Correspondence with external referees | |||||||||||||||||||
Documents relating to referee selection - lists of possible external referees, rank ordered lists of 8 external referees (May 1) | CY final decision concluded + 1 year | Referee Selection Documents | |||||||||||||||||||
Faculty member's latest CV for promotion (April 15) | Retained CY employment terminated + 60 years | CV | |||||||||||||||||||
Written application request for review ( | Retained CY employment terminated + 60 years | Application for Tenure and Promotion | |||||||||||||||||||
Written application for early tenure & promotion (if applicable) (April 15) | Retained CY employment terminated + 60 years | Application for early Tenure and Promotion | |||||||||||||||||||
Dean’s written approval for early tenure and promotionWritten notice from the Chair to the faculty member (April 1)
| Retained CY employment terminated + 60 years | Approval Notice of early reminding application for Tenure and Promotion | |||||||||||||||||||
Any appeal documentationDean’s written approval for early tenure and promotion (if applicable) | Retained CY employment terminated + 60 years | Any Appeal DocumentationApproval of early Tenure and Promotion | |||||||||||||||||||
Application for tenure consideration (if Applicable) Faculty member expressing interest to be considered for tenure and promotion, with confirmation provided by department | Retained CY employment terminated + 60 years | Application for Tenure and Promotion | |||||||||||||||||||
Faculty member's latest CV for promotionAny appeal documentation | Retained CY employment terminated + 60 years | CV | Statements for research, teaching, service | CY final decision concluded + 1 year | Research and Teaching Statements | Publications, research in progress | CY final decision concluded + 1 year | Publications or Research in Progress | Any Appeal Documentation | ||||||||||||
Other information – percentage of contribution, citation count, ranking/quality of journals, special teaching preparation, committee/administrative responsibilities, letters of support for teaching/research | CY final decision concluded + 1 year | Supplementary Information | Documents relating to referee selection - lists of possible external referees, rank ordered lists of 8 external referees | CY final decision concluded + 1 year | Referee Selection Documents | Correspondence with external referees (requests for participation, instruction letters to confirmed referees, thank you letters) | CY final decision concluded + 1 year | Correspondence with external referees | Reference Letters | CY final decision concluded + 1 year | Reference Letter | Reference Letters Authentication | CY final decision concluded + 1 year | Reference Letter Authentication | Anonymized versions of reference letters | CY final decision concluded + 1 year | Anonymized Reference Letter | Biographies and CVs from external referees | CY final decision concluded + 1 year | Biographies and CVs from external referees | |
Teaching information including detailed teaching evaluations prepared by students, teaching load and exam/assignment information, summaries of teaching survey and grade distributions. (Course and Instructor Evaluation) | CY final decision concluded + 1 year | Summary of Teaching Information |
...