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Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)

Personal Data Form


  •  Personal Data Form

Recommendation for Appointment Form
  •  Recommendation for Appointment Form

Appointment Letter (Copy of signed letter); Dean's office keeps original
  •  Final Offer

Resume/CV
  •  CV

Proof of Highest Degree


  •  Proof of Degree

General Privacy and Confidentiality Agreement


  •  General Privacy and Confidentiality Agreement

TD1-BC Form


  •  TD1 BC Form

TD1 Federal Form
  •  TD1 Federal Form

Copy of Permanent Resident Card or Work Permit and Social Insurance Number (if applicable)
  •  Proof of Permanent Residency

SFUFA Dues Form


  •  SFUFA Dues Form

Banking information – void cheque / direct deposit information
  •  Banking information 

Performance Management Documents

As the temp appointment will go through biennial performance reviews


  •  Performance Review

VPA (& all below)

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Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)
Recommendation for Appointment Form
  •  Recommendation for Appointment Form

Appointment Letter (Copy of signed letter); Dean's office keeps original
  •  Final Offer

Copies of any letters (or correspondence) regarding invitation/acceptance

or 

Signed Appointment Letter


  •  Invitation or Acceptance of Offer

recommendation memo from Chair of Appointment Committee
  •  Recommendation Letter of Appointment

request from faculty member (sponsor)
  •  Request for appointment from faculty member 

Resume/CV
  •  CV

Application
  •  Cover Letter

Proof of Highest Degree


  •  Proof of Degree

General Privacy and Confidentiality Agreement


  •  General Privacy and Confidentiality Agreement

Personal Data Form


  •  Personal Data Form

TD1-BC Form


  •  TD1 BC Form

TD1 Federal Form
  •  TD1 Federal Form

Copy of Permanent Resident Card or Work Permit and Social Insurance Number (if applicable)
  •  Proof of Permanent Residency

Banking information – void cheque/direct deposit information
  •  Banking Information

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Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)
Recommendation for Appointment Form
  •  Recommendation for Appointment Form

A recommendation memo from the Chair of the Appointment Committee
  •  Recommendation Letter of Appointment

Appointment Letter (Copy of signed letter); Dean's office keeps original
  •  Final Offer

Rationale for appointment and any relevant background documentation
  •  Rationale for Appointment

General Privacy and Confidentiality Agreement


  •  General Privacy and Confidentiality Agreement

Personal Data Form


Personal Data Form

SFUFA Dues Form


  •  SFUFA Dues Form

Banking information – void cheque/direct deposit information
  •  Banking Information

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Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)

Appointment form (SI)


  •  Application Form for Sessional Instructor

Appointment Letter


  •  Final Offer

Curriculum Vitae


  •  CV

TSSU Privacy Form


  •  TSSU Privacy Form

TSSU Assignment of Wages Form


  •  TSSU Assignment of Wages form

General Privacy and Confidentiality Agreement
  •  General Privacy and Confidentiality Agreement

Personal Data Form
  •  Personal Data Form

TD1-BC Form


  •  TD1 BC Form

TD1 Federal Form


  •  TD1 Federal Form

Banking information – void cheque/direct deposit information
  •  Banking Information

...

Documents Checklist

Document Retention

Document Type in eTRACS

Office of Responsibility (for viewing)

Overload Teaching Contracts Form
  •  Overload Teaching Contracts Form

Overload Teaching Appointment Letter
  •  Overload Teaching Appointment Letter

...

Documents Checklist

Document Retention

Document Type in eTRACS

Office of Responsibility (for viewing)

Overload Teaching Contracts Form
  •  Overload Teaching Contracts Form

Overload Teaching Appointment Letter
  •  Overload Teaching Appointment Letter

...

Documents ChecklistDocument RetentionDocument Type in eTRACSOffice of Responsibility (for viewing)
Appointment Letter From Dean (Copy of signed letter); Dean's office keeps original
  •  Final Offer

Recommendation for Appointment Form
  •  Recommendation for Appointment Form

Copies of any letters/correspondence from faculty requesting hire (with details of recommendation)
  •  Recommendation Letter for Appointment?

Research Accounting approval (likely email)
  •  Approval of Research Accounting

Resume/CV and/or application
  •  CV

Proof of Highest Degree
  •  Proof of Degree

General Privacy and Confidentiality Agreement
  •  General Privacy and Confidentiality Agreement

Personal Data Form
  •  Personal Data Form

TD1-BC Form


  •  TD1 BC Form

TD1 Federal Form


  •  TD1 Federal Form

Copy of Work Permit or Permanent Resident Card and Social Insurance Number (if applicable)
  •  Proof of Permanent Residency
  •  / Work Permit

Banking information – void cheque/direct deposit information
  •  Banking Information

...

Documents Checklist

Document Retention

Document Name Type in eTRACS

Office of Responsibility (for viewing)

Recommendation Memo of the faculty member for the CRC position in a research area (Director to Dean)Retained
  •  Recommendation Letter for Appointment

Recommendation Memo of the faculty member for the CRC position in a research area (Dean to VPA)Retained
  •  Recommendation Letter for Appointment

Recommendation Memo of the faculty member for the CRC position in a research area (VPA to University Appointments Committee)Retained
  •  Recommendation Letter for Appointment

Recommendation Memo of the faculty member for the CRC position in a research area (Chair of University Appointments Committee to President)Retained
  •  Recommendation Letter for Appointment

Notice of award and acceptanceRetained
  •  Award Acceptance Notification

Notice of successful CRC appointmentRetained
  •  Award Acceptance Notification

...

Documents Checklist

Document Retention

Document Name Type in eTRACS

Office of Responsibility (for viewing)

CVRetained
  •  CV

Intention to apply related documentsRetained
  •  Intention to apply for Chair Appointment

Reference Letters  (maybe at FR only?)Retained?
  •  Reference Letter
FR only

Previous package document for renewal 


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