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Documents Checklist | Document Retention | Document Type in eTRACS | Office of Responsibility (for viewing) |
|---|---|---|---|
Letter from Vice-President Academic with final decision | Retained CY employment terminated + 60 years |
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| Dean's Recommendation Letter for retention award | Retained CY employment terminated + 60 years |
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| TPC's Recommendation Letter for retention award | Retained CY employment terminated + 60 years |
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Additional information from Faculty member in response to any recommendation | Retained CY employment terminated + 60 years |
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Letter from TPC Chair regarding materials and timeline | Retained CY employment terminated + 60 years |
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Initial application/nomination letter from the Dean or faculty member for retention award | Retained CY employment terminated + 60 years |
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Any appeal documentation | Retained CY employment terminated + 60 years |
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Retention award start date Email Faculty member continued to receive retention award despite it expiring. Start date changed to not trigger retroactive payments | Retained CY employment terminated + 60 years |
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| Statements of research, teaching and service | CY final decision concluded + 1 year |
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| Curriculum Vitae | CY final decision concluded + 1 year |
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| Publications, research in progress | CY final decision concluded + 1 year |
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| Teaching evaluation summary | CY final decision concluded + 1 year |
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| Other information as requested by the TPC or provided by the candidate | CY final decision concluded + 1 year |
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| Information from other nominees/unsuccessful candidates | CY final decision concluded + 1 year |
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