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Documents ChecklistDocument RetentionDocument Name Type in eTRACSOffice of Responsibility (for viewing)
Recommendation for Appointment FormRetained
  •  Recommendation for Appointment Form

New Continuing Position Form

(Is it the same form as Continuing Faculty Member?)

Retained
  •  New Position Request Form

Dean's appointment recommendation

includes:

  • interview/decision process
  • Rationale for selection, including description of research, teaching, etc.
  • Recommend rank and salary (including breakdown of calculation based on years of experience)
  • Details of support by search committee (include vote if applicable)
  • Demonstrated support vote of department or faculty; include vote count even if unanimous
  • Details of external funding (if applicable)
  • Copy of Expense summary for recruitment (e.g., where the ad was posted [if required])
  • Chair to Dean recommendation
Retained
  •  Recommendation Letter for Appointment

Candidate application (CV, application letter, research and teaching statements)Retained
  •  CV

Proof of Highest degreeRetained
  •  Proof of Degree 

Reference letters - a minimum of 3 lettersRetained
  •  Reference Letter

Non-original signatures are acceptable with written confirmation from Chair/Dean/Director to confirm they are satisfied that the letters are authenticRetained
  •  Reference Letter Authentication

Copy of most recent Permanent Residence card (if appointee is a Canadian Permanent Resident) or Work Permit/SIN (if applicable)Retained
  •  Proof of Permanent Residency

/ Work Permit


Funding agreement (if external funding) - Terms of Reference, etc.Retained
  •  Funding Agreement

Banking information – void cheque/direct deposit informationRetained
  •  Banking information

New Personal FormRetained
  •  New Personal Form

SFUFA Membership FormRetained
  •  SFUFA Membership Form

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